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Executive Support Specialist
2 months ago
We are seeking a highly skilled and experienced Executive Support Specialist to provide administrative support to our CEO. This is a long-term temporary role that will last from October to January, and will be based in Downtown Chicago, IL.
Key Responsibilities:
- Collaborate closely with the CEO to anticipate needs and provide solutions that enhance their productivity and effectiveness.
- Manage complex calendars, scheduling appointments, and coordinating meetings to ensure efficient use of the CEO's time.
- Arrange travel itineraries, accommodations, and logistics for domestic and occasional international trips.
- Assist with calendar management and travel coordination for the executive team to ensure attendance at mandatory events.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Act as the point of contact between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
- Assist in organizing company events, conferences, and team meetings.
- Assist with project management of executive leadership initiatives, ensuring projects remain on track and deadlines are met.
- Provide light personal assistance to the CEO, including managing personal appointments and household arrangements.
Requirements:
- Proven experience as an executive assistant, preferably with experience working with CEOs or founders.
- Excellent organizational and time management skills, with the ability to prioritize tasks and anticipate needs.
- Strong communication skills (written and verbal), with the ability to interact effectively with executives, staff, and external contacts.
- Proficiency in scheduling, project management, and office productivity tools such as Microsoft Office, Google Workspace, and Slack.
- Ability to prioritize, multi-task, and adapt to the constantly changing needs of a busy CEO.
- Bachelor's degree preferred; relevant certifications or additional coursework a plus.
Company Culture:
City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals.
