Payroll Administrator

About Us

At Clemmons King & Brown, LLC, we are more than just a traditional accounting firm—we are trusted partners in our clients' financial journeys. Based in beautiful Myrtle Beach, SC, our firm is committed to delivering exceptional accounting, tax, payroll, and advisory services to a diverse range of clients. Our firm has earned a reputation for excellence through our unwavering dedication to client satisfaction, accuracy, and comprehensive solutions. We believe in providing personalized, proactive service, and our team is deeply invested in fostering long-term client relationships built on trust and integrity.

Our employees are at the heart of everything we do. We strive to maintain a collaborative and dynamic workplace, where every team member plays an important role in helping us meet the needs of our diverse clientele. As we continue to grow, we are seeking a highly skilled and motivated Payroll Administrator to join our talented team.

Position Overview

The Payroll Administrator will play a crucial role in managing and administering payroll functions for our clients. This position is responsible for ensuring that payroll processes are compliant with all federal, state, and local regulations, including South Carolina labor laws, new hire reporting, and E-Verify requirements. The ideal candidate will possess a thorough understanding of payroll systems and tax regulations, excellent problem-solving skills, and the ability to maintain the highest levels of accuracy and confidentiality.

This is a full-time, fast-paced role that requires attention to detail and the ability to manage multiple payroll cycles simultaneously. As a key part of the firm’s operations, the Payroll Administrator will work closely with our clients to ensure that payroll processing is seamless, efficient, and compliant.

Key Responsibilities

1.     Payroll Processing & Administration:

o   Oversee and administer end-to-end payroll processing for multiple clients across diverse industries.

o   Ensure the accurate calculation and timely distribution of employee wages, commissions, bonuses, and other forms of compensation.

o   Process adjustments, corrections, terminations, and new hires in payroll systems.

o   Handle payroll deductions for taxes, benefits, garnishments, and retirement contributions.

2.     Compliance & Legal Requirements:

o   Stay up-to-date with federal, state, and local payroll laws, including South Carolina labor laws and new hire reporting requirements.

o   Ensure strict compliance with all relevant regulations, including timely and accurate reporting of new hires.

o   Manage the submission of E-Verify for new employees and ensure the firm's clients are compliant with federal laws.

o   Monitor and ensure adherence to all labor laws concerning wage and hour laws, overtime, meal/rest breaks, and worker classification.

3.     Tax Reporting & Filing:

o   Prepare and submit timely payroll tax filings for all clients, including federal, state, and local tax returns, unemployment insurance (UI) reports, and wage reports.

o   Ensure the accuracy and compliance of quarterly payroll tax reports, including 941s, state withholding filings, and unemployment tax reports.

o   Prepare W-2 and 1099 forms at year-end, ensuring that all reporting is completed on time for clients.

o   Reconcile payroll tax discrepancies and work with the appropriate agencies to resolve issues.

4.     Client Communication & Support:

o   Act as the primary point of contact for client payroll-related inquiries, providing exceptional customer service and resolving issues in a timely manner.

o   Offer payroll guidance to clients, ensuring they are aware of relevant changes in labor law, tax rates, and other factors that impact payroll.

o   Conduct payroll training for clients’ HR or administrative teams, helping them understand payroll processes and their responsibilities.

o   Assist clients with understanding payroll reports, deductions, benefits, and any other payroll-related questions.

5.     Records Management & Data Integrity:

o   Maintain accurate and up-to-date employee records, ensuring compliance with all documentation and reporting requirements.

o   Implement payroll policies and procedures to ensure data accuracy and integrity.

o   Perform routine audits of payroll data to identify discrepancies and ensure accurate processing.

o   Safeguard sensitive payroll and employee data, always maintaining confidentiality.

6.     Process Optimization & Continuous Improvement:

o   Continuously evaluate payroll processes and identify opportunities for improvement in terms of efficiency, accuracy, and compliance.

o   Assist with implementing payroll-related software upgrades or improvements to streamline workflows.

o   Maintain awareness of the latest trends in payroll administration and compliance, incorporating new tools or techniques as appropriate.

Qualifications & Skills

·        Experience:

o   A minimum of 3–5 years of hands-on experience in payroll administration, ideally within a CPA firm, accounting firm, or corporate setting.

o   Strong knowledge of South Carolina labor laws, federal regulations, E-Verify, and new hire reporting requirements.

o   Experience with payroll software (i.e., ADP, QuickBooks, Paychex, etc.) and familiarity with HR systems integration.

·        Skills:

o   Strong understanding of payroll tax filing and reporting processes, including federal, state, and local tax requirements.

o   Excellent analytical and problem-solving skills with great attention to detail.

o   Exceptional organizational skills with the ability to manage multiple deadlines and priorities simultaneously.

o   Proficiency in Microsoft Office Suite, particularly Excel (advanced formulas, pivot tables, VLOOKUP, etc.).

o   Strong written and verbal communication skills.

·        Education & Certifications:

o   Bachelor’s degree in accounting, Business Administration, or a related field is preferred.

o   Payroll certification (i.e., Certified Payroll Professional – CPP) is highly desirable.

Additional Requirements:

• Customer Service-Oriented: Ability to develop and maintain strong relationships with clients.
• Confidentiality: Maintain strict confidentiality of all payroll and employee information.
• Problem-Solving Skills: Ability to identify issues and find effective solutions in a timely manner.
• Adaptability: Comfortable with changing regulations, technology, and working in a fast-paced environment.

What We Offer:

• Competitive Salary: Commensurate with experience, with opportunities for performance-based raises.
• Benefits Package: Health insurance, paid time off (PTO), and retirement plan options.
• Professional Development: Access to training, continuing education, and opportunities for career growth within the firm.
• Work-Life Balance: Flexible hours and a supportive team environment.

To Apply:

If you are a motivated and detail-oriented professional seeking to advance your career in payroll within a dynamic tax and accounting firm, we invite you to apply. Please submit your resume and a cover letter outlining your qualifications and relevant experience to Tclemmons@ckbcpasc.com with the subject line "Payroll Administrator Application – [Your Name]."

Clemmons King & Brown, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.