Administrative Assistant
2 weeks ago
Newcor Development is offering an exciting opportunity for a detail-oriented individual to grow a career in commercial real estate development. As an Administrative Assistant, you will play a vital role in the organization with exposure to all facets of the business. From scheduling and coordinating to reporting and accounting, this position will require an individual who can thrive in a highly dynamic environment.
Primary responsibilities include, but are not limited to:
- Organizing team and client meetings and recording minutes.
- Assist with scheduling and coordinating vendors, consultants and contractors throughout the project life cycle (Pre-Design, Design, Construction, Closeout).
- Manage the document control process for project transmittals and overall management of documents database.
- Prepare and distribute project status reports to internal and external stakeholders.
- Create and run regular system reports for financial reporting and analyze for discrepancies.
- Review and process Accounts Payable and running batch payments on schedule.
- Create invoices and process Accounts Receivable.
- Conduct routine account reconciliations.
- Manage banking activities such as bank reconciling items and positive pay exceptions.
- Assist in continuous improvement efforts related to project management and finance workflows.
- Position may occasionally require travel to various offices and jobsites.
Requirements:
- Minimum High School Diploma, associate degree or higher preferred
- Extremely strong organizational skills and a proactive attitude
- Excellent written and verbal communication with professional phone etiquette
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel, Powerpoint)
- Experience with accounting software preferred (i.e. Quickbooks, Sage, etc.)
- Experience in construction, engineering, architectural or related industries preferred
Other Skills & Qualifications:
- Experience with Microsoft Project or similar scheduling software a plus
- Experience with construction management software a plus (i.e. Procore, Autodesk, etc.)
- Experience with progress billing a plus
Job Type:
- Full Time (40 hours per week)
Location:
- The Woodlands, TX (Flexible schedule options)
-
Administrative Assistant
2 weeks ago
The Woodlands, United States Burnett Specialists Staffing | Recruiting Full timeAdministrative Assistant Administrative Assistant needed for small office located in The Woodlands, Texas The role of the Administrative Assistant is to provide administrative support to the team Main Job Responsibilities: Provide high-level administrative support to the Director and other staff members. Type and design general correspondences, memos,...
-
Administrative Assistant
2 weeks ago
The Woodlands, United States Burnett Specialists Staffing | Recruiting Full timeAdministrative Assistant Administrative Assistant needed for small office located in The Woodlands, Texas The role of the Administrative Assistant is to provide administrative support to the team Main Job Responsibilities: Provide high-level administrative support to the Director and other staff members. Type and design general correspondences, memos,...
-
Administrative Assistant
3 weeks ago
The Woodlands, United States Burnett Specialists Staffing | Recruiting Full timeAdministrative Assistant Administrative Assistant needed for small office located in The Woodlands, Texas The role of the Administrative Assistant is to provide administrative support to the team Main Job Responsibilities: Provide high-level administrative support to the Director and other staff members. Type and design general correspondences, memos,...
-
Executive Administrative Assistant
3 days ago
The Woodlands, United States Staffing Texas LLC Full timeExecutive Administrative Assistant needed in The Woodlands, TX for a super busy service-oriented company. Requirements: - 1-2 years of experience in an administrative support role - Ability to work Monday-Friday 8 am-4:30 pm - Ability to manage custo Administrative Assistant, Executive, Administrative, Assistant, Staffing
-
Executive Administrative Assistant
2 weeks ago
The Woodlands, United States Staffing Texas, LLC Full timeExecutive Administrative Assistant needed in The Woodlands, TX for a super busy service-oriented company. Requirements: *1-2 years of experience in an administrative support role *Ability to work Monday-Friday 8am-4:30pm *Ability to manage customer interface *Ability to work in a fast-paced environment *Must be proficient in Microsoft Office products ...
-
Executive Administrative Assistant
3 days ago
The Woodlands, United States Fairmount Santrol Full timeCovia Energy, a leading provider of proppant to the oil and gas industry with a differentiated footprint of low-cost, logistically advantaged mining and terminal assets serving all major U.S. shale basins, is seeking an Executive Administrative Assistant, based out of the company's corporate headquarters in The Woodlands, TX. Covia Energy is in the process...
-
Pca/unit Administrative Assistant
3 weeks ago
The Woodlands, United States Houston Methodist The Woodlands Hospital Full timeAt Houston Methodist, the Patient Care Assistant/Unit Administrative Assistant (PCA/UAA) position is responsible for performing key functions that support the interprofessional team in delivering high quality, cost-effective care. The PCA/UAA position demonstrates basic knowledge and skills necessary to communicate appropriately and carry out delegated...
-
Executive Administrative Assistant
3 days ago
The Woodlands, United States Covia Full timeCovia Energy, a leading provider of proppant to the oil and gas industry with a differentiated footprint of low-cost, logistically advantaged mining and terminal assets serving all major U.S. shale basins, is seeking an Executive Administrative Assistant, based out of the company's corporate headquarters in The Woodlands, TX. Covia Energy is in the process...
-
Unit Administrative Assistant
1 week ago
The Woodlands, United States Houston Methodist The Woodlands Hospital Full timeAt Houston Methodist, the Unit Administrative Assistant (UAA) position performs key functions that support the interprofessional team in delivering high quality, cost-effective care. This position assists with the process for transfers or transport for procedures and employs effective communication skills in all interactions and promotes excellent customer...
-
Executive Assistant
1 day ago
The Woodlands, United States PVI Holdings, Inc. Full timeJob Summary Under the limited supervision of the CEO, the Executive Assistant provides support to all Executives at the company’s corporate location. The ideal candidate will be a high energy and confident business professional with the ability to thrive in a fast paced environment. The ability to work independently with little or no supervision as well as...
-
Executive Assistant
20 hours ago
The Woodlands, United States PVI Holdings, Inc. Full timeJob Summary Under the limited supervision of the CEO, the Executive Assistant provides support to all Executives at the company’s corporate location. The ideal candidate will be a high energy and confident business professional with the ability to thrive in a fast paced environment. The ability to work independently with little or no supervision as well as...
-
Senior Personal Assistant
1 week ago
The Woodlands, United States The Bolton Law Firm, PC Full timeJob DescriptionJob DescriptionAre you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our management team. You’ll be in charge of managing firm events, maintaining supply levels, assisting with human resource tasks, managing the schedules of our management team, making...
-
Senior Personal Assistant
4 days ago
The Woodlands, United States The Bolton Law Firm, PC Full timeJob DescriptionJob DescriptionAre you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our management team. You’ll be in charge of managing firm events, maintaining supply levels, assisting with human resource tasks, managing the schedules of our management team, making...
-
Administrative Assistant
5 days ago
The Villages, United States Baum Financial Services, Inc. Full timeAdministrative AssistantDo you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Baum Financial Services in The Villages, FL is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial...
-
Administrative Assistant
2 weeks ago
The Villages, United States Baum Financial Services, Inc. Full timeAdministrative AssistantDo you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Baum Financial Services in The Villages, FL is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial...
-
Office Coordinator
2 weeks ago
The Woodlands, United States Deep Blue Full timeSummary The Office Coordinator will coordinate office activities and operations, while providing clerical and administrative support to the management team.ResponsibilitiesProvide administrative support to ensure efficient office operations, organizing meetings, handling correspondence. Manages front desk duties (visitor parking validations, greeting guests,...
-
Office Coordinator
3 weeks ago
The Woodlands, United States Deep Blue Full timeSummary The Office Coordinator will coordinate office activities and operations, while providing clerical and administrative support to the management team.ResponsibilitiesProvide administrative support to ensure efficient office operations, organizing meetings, handling correspondence. Manages front desk duties (visitor parking validations, greeting guests,...
-
Office Coordinator
2 weeks ago
The Woodlands, United States Deep Blue Full timeSummary The Office Coordinator will coordinate office activities and operations, while providing clerical and administrative support to the management team.ResponsibilitiesProvide administrative support to ensure efficient office operations, organizing meetings, handling correspondence. Manages front desk duties (visitor parking validations, greeting guests,...
-
Administrative Assistant in Construction field
2 weeks ago
The Bronx, United States SERVPRO Full timeSERVPRO of South Bronx is hiring an Administrative Assistant ! Benefits SERVPRO of South Bronx offers: Competitive compensation Superior benefits Career progression Professional development And more!As an Administrative Assistant , you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional...
-
Technical Designer
3 weeks ago
The Woodlands, United States PBK Architects Full timeA Technical Designer is responsible for producing high quality project deliverables in construction documents. The Technical Designer is responsible for producing high quality construction documents. The Technical Designer can work in all phases of a project, including Schematic Design, Design Development, Construction Documents and Construction...