Executive Administrative Assistant

3 weeks ago

The Woodlands, United States Covia Full time
Covia Energy, a leading provider of proppant to the oil and gas industry with a differentiated footprint of low-cost, logistically advantaged mining and terminal assets serving all major U.S. shale basins, is seeking an Executive Administrative Assistant, based out of the company's corporate headquarters in The Woodlands, TX. Covia Energy is in the process of separating into a standalone company from Covia Corp., which will focus on industrial silica applications.

TheExecutive Administrative Assistant will support the Executive team by helping coordinate schedules, meetings, calendars,travel, group meetings, etc. The position will support the teams to assure the success of the Woodlands Office strategic goals, team dynamics and tactical day to day office support.

The Executive Administrative Assistant will be expected initially to be in-person at the Covia Energy Woodlands office full time.

The successful candidate will have the following Key Accountabilities:

  • Manage agendas / travel arrangements/appointments etc. for the executive team.
  • Meeting Coordination.
  • Manage phone calls and correspondence (e-mail, lettering, packages, etc.).
  • Develop and review departmental PowerPoints as assigned.
  • Develop and review departmental Excel Spreadsheets as assigned.
  • Ad-Hoc Projects as necessary.
  • Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to anassociate's voice mailbox when the associate is unavailable.
  • Greets and directs visitors to the company.
  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
  • Maintain and update company directories.
  • Onboarding new employees.
  • Sort incoming mail for distribution.
  • Act as primary contact person for mail delivery service.
  • Monitor postage machine utilization & add postage as required.
  • Stock mailroom supplies.
  • Act as primary contact for facilities related matters.
  • Other duties as assigned.

The successful candidate will have the following Minimum Qualifications:

  • High school diploma or equivalent required
  • 3 to 5 years of general administrative or reception experience required
  • Knowledge of MS Word, Excel, and PowerPoint
  • Computer skills demonstrated through prior work experience
  • Preference given to prior experience working in ERP system
  • Preference given to candidates with AA or AS degree
  • Strong decision making and problem-solving skills
  • Excellent communication skills
  • Pleasant, professional manner

Benefits:

  • Excellent Healthcare Benefits - medical, vision, dental
  • 401K with company matching
  • Vacation + Paid Holidays
  • Disability, Life / AD&D, and Long-Term Care Insurances
  • Employee Assistance Program

Covia Energy is committed to fostering diversity and inclusion in our workforce. We provide equal employment opportunities based on work-related factors without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, or veteran status. We offer competitive salaries, advancement opportunities, and a comprehensive range of benefits.

This job description reflects the principal functions of the role and may not cover all work requirements. Additional tasks may be assigned as needed to meet exceptional conditions.

An Equal Opportunity Employer.

  • Executive Administrative Assistant

    3 weeks ago

    The Woodlands, United States Staffing Texas LLC Full time

    Executive Administrative Assistant needed in The Woodlands, TX for a super busy service-oriented company. Requirements: - 1-2 years of experience in an administrative support role - Ability to work Monday-Friday 8 am-4:30 pm - Ability to manage custo Administrative Assistant, Executive, Administrative, Assistant, Staffing

  • Executive Administrative Assistant

    3 weeks ago

    The Woodlands, United States Fairmount Santrol Full time

    Covia Energy, a leading provider of proppant to the oil and gas industry with a differentiated footprint of low-cost, logistically advantaged mining and terminal assets serving all major U.S. shale basins, is seeking an Executive Administrative Assistant, based out of the company's corporate headquarters in The Woodlands, TX. Covia Energy is in the process...

  • Executive Administrative Assistant

    1 month ago

    The Woodlands, United States Covia Holdings LLC Full time

    The Executive Administrative Assistant will support the Executive team by helping coordinate schedules, meetings, calendars, travel, group meetings, etc. The position will support the teams to assure the success of the Woodlands Office strategic goals, team dynamics and tactical day to day office support. The Executive Administrative Assistant will be...

  • Executive Assistant

    3 weeks ago

    The Woodlands, United States Lifeblood Full time

    Are you ready to embark on an exciting journey with a vibrant team in the heart of Woodlands, TX? Lifeblood, a leading medical device recruitment and business advisory firm, is relocating from the sunny shores of Florida to the bustling energy of Woodlands, and we're on the lookout for an Executive Assistant to support our Founder and Managing Partner – a...

  • Executive Assistant

    3 weeks ago

    The Woodlands, United States Lifeblood Full time

    Are you ready to embark on an exciting journey with a vibrant team in the heart of Woodlands, TX? Lifeblood, a leading medical device recruitment and business advisory firm, is relocating from the sunny shores of Florida to the bustling energy of Woodlands, and we're on the lookout for an Executive Assistant to support our Founder and Managing Partner – a...

  • Executive Assistant

    3 weeks ago

    The Woodlands, United States Lifeblood Full time

    Are you ready to embark on an exciting journey with a vibrant team in the heart of Woodlands, TX? Lifeblood, a leading medical device recruitment and business advisory firm, is relocating from the sunny shores of Florida to the bustling energy of Woodlands, and we're on the lookout for an Executive Assistant to support our Founder and Managing Partner – a...

  • Executive Personal Assistant

    10 hours ago

    The Woodlands, United States Constructable Full time

    Position: Executive Personal AssistantAbout ConstructableConstructable is a design-build, and general contractor firm founded on the idea that customers deserve service and satisfaction, in the best, on time, and on budget projects possible. With our home office in Woodlands, TX, Constructable is a one-stop-shop for all your specialized needs in designing...

  • Administrative Assistant II

    6 days ago

    The Woodlands, United States St Luke's Health - The Woodlands Campus Full time

    Overview The Woodlands Hospital a primary and secondary care hospital serving North Harris and Montgomery counties. Clinical services include cardiovascular services diagnostic imaging women’s services (digital mammography and bone density studies) neurosciences pediatric care (Newborn and Level II nurseries) and surgery pathology and pulmonary services...

  • Sales Administrative Assistant

    1 month ago

    The Woodlands, United States Woodlands Resort Full time

    Overview: You will work in a team oriented environment and fully support and provide assistance to the sales team at The Woodlands Resort with administrative tasks, provide engaging customer service, and receive and qualify leads for sales or catering managers. You will also support the continuing effort to deliver distinctively different guest experiences...

  • Administrative Assistant Ii

    5 days ago

    The Woodlands, United States St Luke's Health - The Woodlands Campus Full time

    **Overview** The Woodlands Hospital a primary and secondary care hospital serving North Harris and Montgomery counties. Clinical services include cardiovascular services diagnostic imaging women’s services (digital mammography and bone density studies) neurosciences pediatric care (Newborn and Level II nurseries) and surgery pathology and pulmonary...

  • Executive Assistant

    2 weeks ago

    The Woodlands, United States VetJobs Full time

    Job DescriptionATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set,...

  • Pca/unit Administrative Assistant

    1 month ago

    The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Patient Care Assistant/Unit Administrative Assistant (PCA/UAA) position is responsible for performing key functions that support the interprofessional team in delivering high quality, cost-effective care. The PCA/UAA position demonstrates basic knowledge and skills necessary to communicate appropriately and carry out delegated...

  • HRIS Administrator

    1 week ago

    The Woodlands, United States Beusa Energy Full time

    HRIS Administrator Job Description Position Title: HRIS AdministratorDepartment: Human ResourcesReports to: HR ManagerCategory: Non-ExemptESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "May.")Oversees and maintains optimal function of the HR...

  • HRIS Administrator

    1 week ago

    The Woodlands, United States Beusa Energy Full time

    HRIS Administrator Job Description Position Title: HRIS AdministratorDepartment: Human ResourcesReports to: HR ManagerCategory: Non-ExemptESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "May.")Oversees and maintains optimal function of the HR...

  • Unit Administrative Assistant

    4 weeks ago

    The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Unit Administrative Assistant (UAA) position performs key functions that support the interprofessional team in delivering high quality, cost-effective care. This position assists with the process for transfers or transport for procedures and employs effective communication skills in all interactions and promotes excellent customer...

  • Senior Personal Assistant

    4 weeks ago

    The Woodlands, United States The Bolton Law Firm, PC Full time

    Job DescriptionJob DescriptionAre you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our management team. You’ll be in charge of managing firm events, maintaining supply levels, assisting with human resource tasks, managing the schedules of our management team, making...

  • Hospital Administrator

    1 week ago

    The Woodlands, United States The Woodlands Specialty Hospital Full time

    Job DescriptionJob Description Job Title:Hospital AdministratorDepartment:AdministrationReports To:Board of DirectorsFLSA Status:Exempt  Date12/5/2022 Position Summary      The Hospital Administrator is responsible for managing the day-to-day operations of the hospital and its entities; establishing a system for assuring that high quality care is...

  • Medical Assistant

    1 day ago

    The Woodlands, United States NEW HORIZONS WELLNESS CENTER Full time

    Job DescriptionJob Description******This job will be located in Spring, TX******We are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly.Responsibilities:Handle all assigned administrative duties in a timely mannerPerform routine clinical...

  • Assistant Store Manager

    15 hours ago

    The Woodlands, United States World Market Full time

    Who We Are For over 60 years, we have curated a unique marketplace filled with inspiring finds for the home decorator, entertainer, and gifter. From international foods and hand-picked wine and beverages to artisan furniture and on-trend décor, we offer a high-quality assortment at a great value you won’t find anywhere else. And, while diversity of...

  • Personal Home Assistant

    1 month ago

    The Woodlands, United States Spartan Energy Full time

    We are seeking a dedicated and resourceful individual to join the household of a managing member as an In-Home Personal Assistant. This role offers the unique opportunity to provide personalized support to the family in the comfort of their residence. As an In-Home Personal Assistant, you will play a crucial role in managing household tasks, coordinating...