Office Coordinator
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Summary The Office Coordinator will coordinate office activities and operations, while providing clerical and administrative support to the management team.
Responsibilities
- Provide administrative support to ensure efficient office operations, organizing meetings, handling correspondence.
- Manages front desk duties (visitor parking validations, greeting guests, etc.)
- Manage conference room schedules and lunch orders as needed
- Coordinate office maintenance and ensure availability of necessary office supplies and equipment.
- Assists in planning and organizing office events, meetings, and conferences (i.e., service anniversaries, birthdays, quarterly town hall meetings, holiday events, special events)
- Assists with drafting and editing office documents, reports, presentations, and correspondence.
- Processing invoices and assisting with office budget tracking.
- Assist Executive team and management with various tasks, including scheduling appointments, arranging travel, and coordinating projects.
- Providing excellent customer service to clients, visitors, and employees.
- Resolve administrative issues and concerns efficiently.
- Maintain Deep Blue phone list and office map
- Procure/replenish of office supplies, snacks, and refreshments
- Prepare office for onboarding and offboarding of employees
- Keep record of all service contracts and renew/change as necessary
- Attend Annually review with HR and landlord provided Operating Lease Reconciliation reports to ensure increases or credits are in alignment with the office lease terms
- Assist with coordinating office moves, onboarding, and offboarding.
- Coordinate with HR on all onsite health, safety and security for the office including managing fire and EAP (evacuation in place) drills. Includes, taking the lead for the annual on-site safety and security review
- Serve as primary point of contact with building landlord and engineering staff.
- Manage relationships with third party vendors (cleaning services, property managers, etc.)
- As needed, assist with office buildouts/ expansions
- Provide executive assistance and administrative support to management team.
- Provide back-up coverage to the office coordinator in the Midland office (remotely)
- Other duties as assigned
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Office Coordinator
1 week ago
The Woodlands, United States Deep Blue Full timeSummary The Office Coordinator will coordinate office activities and operations, while providing clerical and administrative support to the management team.ResponsibilitiesProvide administrative support to ensure efficient office operations, organizing meetings, handling correspondence. Manages front desk duties (visitor parking validations, greeting guests,...
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Found in: Talent US C2 - 2 weeks ago
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Found in: beBee S US - 2 weeks ago
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Found in: beBee jobs US - 1 week ago
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Found in: Appcast Linkedin GBL C2 - 5 days ago
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