Intellectual Property Legal Secretary- 1825944

4 weeks ago

San Francisco, United States AMS Staffing Inc. Full time

Please send resume in WORD format should you be interested in the following Intellectual Property Legal Secretary position located in San Francisco. This is a full-time, permanent position with a salary between 120-135K plus bonus and awesome benefits. If you’re not interested, please pass along to your colleagues as we do pay referral fees.

Job Title: Intellectual Property Legal Secretary

Location: San Francisco

Salary: 120-135K

Eligible for OT: YES

Bachelor Degree Required: NO

Work Week hours: 37.5

Hybrid: 3 days onsite

# of attorneys supporting: 2 partners / 3 associates

Experience with Relativity: HUGE PLUS


IP Litigation (not prosecution) is a must have.


The Intellectual Property Legal Secretary performs a variety of administrative support tasks for the assigned attorneys within the designated Practice Group. This position supports the Firmwide Intellectual Property Practice Group Leader and may perform additional duties and responsibilities relating to the practice group. The qualified candidate must have substantive knowledge, understanding and experience in Intellectual Property litigation including: high level knowledge of patents and their prosecution history; experience with legal filings specific to patent litigation; trial experience and experience working with a trial team; managing databases; filing in various jurisdictions, etc. The candidate should be solutions oriented and have excellent analytical, organizational and communication skills. The IP Litigation Legal Secretary works under general supervision and relies on instruction and guidelines to perform the essential functions of the job.



Essential Functions and Responsibilities:

  • Support all aspects of trial preparation, including handling logistics and supporting at trial as necessary
  • Edit, proofread, and redline documents (agreements, pleadings, spreadsheets, and presentations) and correspondence for accuracy, grammar, and formatting
  • Review and edit prebills; work with billing practice group to ensure client bills are sent out timely; prepare expense reports and submit vendor invoices for timely payment
  • Organize and maintain attorney contacts and calendars, including travel logistics and scheduling
  • Input, review, edit, and update attorney time entries
  • Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials; and welcoming visitors
  • Answer incoming telephone calls and document and relay messages
  • Organize and maintain paper and electronic files in accordance with Firm records retention policies
  • Proactively remind attorneys of impending deadlines and obligations



Job Specifications:

  • Bachelor’s degree preferred but not required
  • At least three (3) years of related work experience within Intellectual Property (IP) litigation
  • Knowledge of court rules and civil procedures in State and Federal jurisdictions, including experience with electronic filing
  • Knowledge of trial procedures including managing databases, filing in various jurisdictions, and other aspects of trial preparation
  • Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
  • Strong written and verbal communication skills; professional demeanor and presentation
  • Strong client service skills with high-level standards of excellence in work product to meet or exceed client and Firm expectations
  • Strong organizational skills, time management skills, and attention to detail
  • Ability to work under tight deadlines and prioritize responsibilities
  • Strong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skills
  • Ability to maintain and handle confidential and sensitive information with discretion and diplomacy
  • Ability to work effectively in a fast-paced environment
  • Travel as required to attend trials
  • Working knowledge of Relativity, PACER, CM/ECF, Westlaw, Lexis, as well as other relevant litigation applications is preferred.

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