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Event Coordination Specialist

2 months ago

East Moline, Illinois, United States City of Moline Full time
Position Overview:
Under the supervision of the Parks & Recreation Director, this role involves performing essential administrative functions and engaging in professional activities related to the planning and execution of special events, festivals, and various recreational programs.

Key Responsibilities:
  • Develop and manage the department's special events and festival initiatives, along with other recreational programs as assigned.
  • Establish both short-term and long-term objectives and strategies for programs and activities, aligning with departmental goals.
  • Identify and pursue new funding opportunities through innovative programs, sponsorships, and grant applications.
  • Conduct research on public and private grant sources to uncover potential funding avenues and assist in grant writing.
  • Coordinate interdepartmental projects, programs, and events, fostering community-wide collaboration.
  • Evaluate program effectiveness and recommend necessary adjustments.
  • Handle participant registrations, process program fees, and issue receipts.
  • Manage reservations and perform routine clerical tasks.
  • Respond to public inquiries regarding programs, services, and facilities.
  • Assist in the preparation of the annual budget for designated programs and events.
  • Maintain accurate records and generate activity reports.
  • Ensure adherence to all relevant laws, regulations, and policies; address any complaints or disputes as necessary.
  • Attend events and programs as required, which may occur during evenings and weekends.

Qualifications:
Applicants should possess an associate degree or equivalent from a two-year college or university with a focus on leisure/recreation services or physical education, along with two years of relevant experience in recreation or tourism. Experience in public sector roles is preferred, or an equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities.

Skills and Abilities:
Candidates must demonstrate:
  • Strong knowledge of recreation programming and event coordination.
  • Proficiency in grant writing and identifying funding opportunities.
  • Excellent public relations skills and the ability to maintain effective working relationships.
  • High accuracy in data entry and communication, both oral and written.
  • Capability to operate modern office equipment and software, including Microsoft Office Suite.
  • Ability to multitask and manage various projects efficiently.

Physical Requirements:
This position requires the ability to perform essential functions, including sitting, standing, walking, and occasionally lifting up to 25 pounds. Reasonable accommodations may be made for individuals with disabilities to perform these functions. The work environment typically involves moderate noise levels.

Residency Requirement:
Employees are expected to reside within a specified radius from the City’s Emergency Center within a designated timeframe.