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Administrative Specialist

1 month ago

Middletown, United States Robert Half Full time

We are seeking a detail-oriented and professional Administrative Assistant to join our team. This individual will play a key role in ensuring our office operations run smoothly and are successful in supporting other business activities.

Responsibilities:

  1. Office Duties: Perform routine clerical tasks such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, and presentations.
  2. Document Management: Create, maintain, and file documents and records in a systematic way for easy retrieval. This may include data entry and updating databases.
  3. Office Supplies: Monitor inventory levels of office supplies and process purchasing orders for replenishment as necessary.
  4. Meeting Preparation: Prepare meeting agendas and take minutes during meetings if necessary. Note: No management of calendars will be involved.
  5. Office Maintenance: Liaise with facility management vendors, including cleaning and security services.
  6. Team Support: Provide general administrative and clerical support to the team as required.

Requirements:

  1. High School Diploma or equivalent. Further qualification in office administration or relevant field is a plus.
  2. Proven experience as an administrative assistant or similar role.
  3. Proficiency in Microsoft Office Suite including Word, Excel, and Outlook.
  4. High level of professionalism with strong interpersonal skills.
  5. Strong written and verbal communication skills.
  6. Detail-oriented with strong organizational and time-management abilities.