Administrative Coordinator Specialist

3 days ago


Middletown, Delaware, United States The Hellings Organization Full time

Experienced Administrative Professionals Sought by The Hellings Organization

The Hellings Organization is a leading company in the industry, and we are currently seeking an experienced Administrative Professional to join our team. In this role, you will play a crucial part in ensuring the smooth operation of our Kitchen and Bath Showroom and Renovation divisions.

About the Role:

We are looking for a highly organized and detail-oriented individual with excellent communication skills to coordinate administrative activities, maintain office organization, and provide support to ensure smooth operations in both the Kitchen and Bath Showroom and Renovation company.

Key Responsibilities:

  • Receive and distribute incoming mail and mail deliveries
  • Code and enter account payable in Sage Contractor 100
  • PAY weekly invoices
  • CALL in and enter payroll into Sage, bi-weekly
  • Assist with estimates, CALL as needed, and enter leads into Builder Trend
  • Ensure all team members and vendor files are up to date, including maintaining current vendor certificates of insurance
  • Manage office supply inventory and order as needed
  • Create new job folders
  • Oversee team apparel and place orders when necessary
  • Sort and code collected mail
  • Create subcontractor contracts via DocuSign for all companies
  • Assist with permitting when needed
  • Perform any other duties as assigned by executive-level leadership

Requirements:

  • 1-3 years of experience in an executive-level administrative role
  • Strong computer skills, particularly with Microsoft Office applications and Sage
  • BASIC knowledge of accounting functions
  • Detail-oriented with a strong compliance mentality
  • Strong organizational skills and the ability to prioritize tasks
  • A service-oriented mindset with excellent communication skills

Compensation:

$60,000 - $65,000 per year

Why Work with Us?

We offer a competitive salary range of $60,000 - $65,000 per year, paid holidays, vacation time, health insurance, and 401(k) benefits. If you are a motivated and detail-oriented individual looking for a challenging opportunity, please apply today



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