Executive Support Specialist

6 days ago


Middletown, Connecticut, United States Kloeckner Metals Full time

Job Summary:

The Executive Support Specialist is responsible for providing administrative support to the Regional General Manager or Executive Assistant. This role involves handling a variety of routine clerical and administrative tasks, including drafting correspondence, scheduling appointments, ordering supplies, and managing office events.

Key Responsibilities:

  • Computer Use: Utilize computers for database management, word processing, and other applications.
  • Telephone Handling: Answer calls, provide information, take messages, or redirect calls.
  • Database Management: Create, maintain, and enter information into databases.
  • Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records.
  • Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems.
  • Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed.
  • Scheduling: Maintain scheduling and event calendars, and confirm appointments.
  • Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials.
  • Additional Duties: Perform other related tasks as assigned.

Requirements:

  • Computer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint).
  • Experience: Prior experience in a fast-paced environment.
  • Education: High School Diploma or GED.
  • Communication Skills: Strong verbal and written communication skills.
  • Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design.
  • Effective Communication: Ability to communicate effectively based on the audience's needs.
  • Organizational Skills: Strong organizational and time management abilities.

Estimated Salary: $45,000 - $60,000 per year.

About Kloeckner Metals:

Kloeckner Metals is a leading provider of metal products and services. We are committed to delivering high-quality solutions to our customers and providing a supportive work environment for our employees.



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