Office Assistant
3 weeks ago
Office Assistant – Downtown El Paso, TX
Join our vibrant team as an Office Assistant and become a key player of our daily operations. We are looking for a proactive, disciplined, detail-oriented individual who thrives in a fast-paced, supportive environment. The ideal candidate will play a crucial role in facilitating office operations and enhancing team efficiency by overseeing administrative tasks and coordinating activities. We’re excited to welcome a forward-thinking Office Assistant who is eager to learn, grow, and excel with us.
Key Qualifications:
- Associate Degree or similar certification.
- Proven experience as an office assistant or in a similar role of at least 1 year.
- Bilingual: Fluent in both Spanish & English.
- Strong organizational and planning skills.
- Excellent communication and interpersonal abilities.
- Experience with file management, both physical and electronic.
- Ability to handle confidential information with discretion.
- Tech Savvy. Proficient in MS Products and Microsoft Teams.
- Must be able to pass a drug test and background checks.
Key Responsibilities:
- Client Onboarding: Assist in the onboarding process for new clients to ensure a seamless integration into our business operations.
- Administrative Order and File Management: Maintain orderliness in file management; ensure all physical and digital files are organized and easily accessible.
- Standard Operating Procedures (SOPs) and Presentations: Create and update SOPs; prepare presentations as required to support team objectives.
- Invoice Oversight: Manage and oversee the invoice process, ensuring accuracy and timely handling of all accounts payable and receivable. QBO experience preferred.
- Legal Document Filing: Place orders for necessary services and oversee the filing of legal documents in compliance with regulatory requirements.
- Microsoft Teams Coordination: Utilize Microsoft Teams to facilitate communication and document order within the team.
- Public Relations and Event Management: Oversee the PR calendar, coordinate public relations activities, and assist in the planning and execution of events.
- Travel Coordination: Arrange all aspects of team travel, including accommodations, transportation, and itinerary planning.
- Office Standard: Maintain the office space standard.
What We Offer:
- A supportive, calm, and vibrant working environment.
- Opportunities for professional growth and development.
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