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Executive Assistant

3 months ago

Sunnyvale, United States Insight Global Full time

Company: Illumio, Inc.

Title: Executive Assistant

Duration: 6 months + contract to hire

Location: Sunnyvale, CA (5x onsite)


Key Responsibilities:

  • Make the senior leaders of the product organization more effective, efficient, and organized
  • Help the engineering organization increase the efficiency of its leadership team and help them drive key initiatives throughout the organization
  • Manage each executive's complex calendar and anticipate the needs of the executives and their respective teams
  • Partner closely with the EA to the CPO and CTO to collectively provide support to the Product team
  • Be a contributing member to the administration community and help with company-wide projects
  • Participate in group meetings to gain an understanding of key initiatives and help coordinate their execution across the org, including tracking/following up on action items
  • Coordinate travel, hotel arrangements (both domestic and international), including itineraries and preparing expense reports
  • Act as a liaison with all levels within and outside the organization
  • Work on individual projects that are assigned and take ownership of the team
  • Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
  • Facilitate connection between executives and people in their organization especially for new hires

Experience:

  • 3+ years of administrative experience
  • Experience supporting 3+ leaders simultaneously
  • Proficient in MS Office Suite
  • Technical aptitude to quickly learn new programs and tools
  • Punctual, detail-oriented, organized, and a creative problem solver
  • Strong written and verbal communication skills
  • A positive and professional attitude, regardless of the task at hand
  • An independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
  • Ability to sense and respond to executive needs in a timely manner
  • Strong sound judgment and ability to make decisions quickly
  • Team-player who operates in a fast-paced, team-oriented setting