Executive Administrative Assistant

2 months ago


New York, United States YHVH Group I Talent Recruitment Agency Full time

Executive Assistant to C-Level Executive

Position is on-site 5 days per week.


Global luxury client is seeking an Executive Assistant to support the day-to-day high level administrative functions


Job Description:

  • Strong accruement in anticipating needs of the Executive and team
  • Work with the team to maintain and balance fluid calendar to meet the needs of the brand creative team
  • Oversee the planning (flights, hotels, visas, car rentals, reservations, etc.) and itineraries of a very busy and dynamic international travel schedule
  • Work alongside Management to ensure that the C-level Executive has adequate time allotted to review projects in order to meet deliverables
  • Partner with Management to build the agenda and prepare necessary materials for meetings with other Executives in the company Administration & Communication
  • Prepare and draft general correspondence
  • High emotional acumen and situational awareness
  • Organize and coordinate and maintain the office
  • Review and systematically approve expense reports
  • Develop and cultivate relationships with cross-functional Administrative and Executive Assistants
  • Prepare and submit facilities requests
  • Ensure that all necessary preparations and tools are in place for scheduled meetings and special events
  • Some personal assistant requests will be required Project management
  • Work on special projects as assigned by leadership.
  • Lead a wide variety of personal and professional tasks on an as needed basis.


Required Qualifications:

  • Excellent English verbal and written communication skills and ability to work independently with minimal direction as well as part of a team
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Excellent organizational skills and attention to detail
  • Enjoys working with and supporting others in a highly creative and dynamic environment
  • A strong sense of independence and initiation
  • Ability to work on multiple projects while optimally prioritizing workload
  • Resilient, diplomatic, discreet, confidential and trustworthy
  • Maturity and discretion to handle confidential matters
  • Team player and proactive personality


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