Executive Administrative Assistant
2 weeks ago
🏢 About Nomad Property Group
At Nomad Property Group, we specialize in creating exceptional real estate experiences, managing over 2 million square feet of prime commercial space across New York City. Our team is passionate about tenant representation and is dedicated to helping high-growth companies find office spaces that reflect their brand and mission while meeting financial and operational needs. As a leader in the commercial real estate industry, Nomad Property Group continues to build a portfolio of success through unparalleled service and a commitment to excellence.
🌟 Join Our Team
At Nomad Property Group, we’re looking for an Executive Administrative Assistant who is driven, proactive, and ready to contribute to our fast-paced, collaborative environment. We value exceptional talent and foster a culture of ownership, attention to detail, and sustained focus. Our team members are empowered to take initiative and are given opportunities to grow and develop professionally.
💼 Role Overview
The Executive Administrative Assistant will play a vital role in supporting our leadership team and ensuring the seamless operation of both administrative and marketing functions. This position is ideal for a highly organized individual who can manage multiple projects efficiently, thrives in a dynamic environment, and has a keen eye for detail.
🎯 Responsibilities
Administrative Support:
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Oversee data entry, organize files, and maintain a comprehensive document management system.
- Act as a liaison between internal teams and external partners, ensuring timely communication.
Marketing Assistance:
- Support marketing initiatives by creating and editing content using tools like Canva.
- Manage and update the company’s LinkedIn profile, sharing news, market insights, and case studies.
- Assist in organizing client appreciation events and promotional activities.
Property Management Support:
- Prepare and edit property listings, ensuring accurate and engaging content.
- Schedule and coordinate property tours, managing logistics and communications.
- Track tenant inquiries and assist in lease documentation and client correspondence.
Project Coordination:
- Work closely with executives to support ongoing real estate projects and client transactions.
- Conduct market research and compile information for presentations and proposals.
🚀 Desired Skills & Experience
- 3+ years of experience in an administrative or executive support role, preferably in commercial real estate or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Canva for marketing design.
- Experience with LinkedIn for professional networking and social media engagement.
- Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills, with a professional and personable demeanor.
- High level of discretion and professionalism when handling sensitive information.
- Ability to work both independently and collaboratively, with a proactive approach to problem-solving.
✨ What We Value at Nomad Property Group
- Ownership: Taking initiative and being accountable for your responsibilities.
- Craftsmanship: Attention to detail and pride in delivering high-quality work.
- Focus: Dedication to accomplishing goals through sustained effort.
- Empathy: Understanding and valuing diverse perspectives, both internally and externally.
- Humor: A positive attitude and sense of humor to enjoy the work we do together
🌟 What We Offer
- Competitive salary and benefits package.
- Opportunities for professional growth and career development.
- A collaborative, supportive work culture with a commitment to excellence.
- Exposure to exciting commercial real estate projects and a network of industry leaders.
📩 How to Apply
- If you are a motivated and organized individual looking to make an impact in commercial real estate, we’d love to hear from you Please submit your resume and a cover letter detailing your experience and what excites you about working with Nomad Property Group to hello@nomadgroup.io
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