Finance Administration Coordinator

2 weeks ago

Wilmington, United States CTG Full time

CTG is hiring for an exciting opportunity to work with our premier client


Come join us and grow your career with CTG CTG has worked with this international, Fortune 500 end-client for over 15 years, and we are thrilled to offer this contract role to qualified candidates. Apply today for this Procurement Coordinator opportunity in Wilmington, NC


Job Title: Finance Administration Coordinator

Location: Wilmington, NC

Type: Contract to hire

Pay Rate: $28.00/hr

Work Hours: M-F, 8:00am – 5:00pm

Education: Prefer at least 2-year degree or higher; work experience may substitute for formal education.


Position Overview:

As a Finance Administration Coordinator for our client's Wilmington site, you will be responsible for supporting procurement and optimization activities related to the delivery of Maintenance, Repair, and Overhaul (MRO) parts to the production groups. This role requires strong organizational and communication skills, attention to detail, and the ability to collaborate with internal teams and external suppliers. Your experience in supply chain and procurement, coupled with your proficiency in Excel and PeopleSoft, will help ensure that all procurement processes run smoothly.

Key Responsibilities:

Supplier Documentation & Management:

  • Manage non-disclosure agreements (NDAs) and certificates of insurance for over 900 suppliers at the Wilmington site.
  • Process 5-10 new supplier additions and over 300 supplier change requests annually.
  • Assist with PeopleSoft part cleanup and review stock-out part sheets.

Back-Up Support for MRO Replenishment:

  • Monitor order issues and expedite as needed.
  • Review order confirmations and address discrepancies.
  • Analyze purchase price variance reports and PO closure reports to resolve any issues.

Invoice Resolution:

  • Facilitate resolution of invoice discrepancies for production parts.
  • Guide PeopleSoft users at the Wilmington plant on how to resolve invoice issues.

International Shipments Support:

  • Prepare shipping memos for international shipments.
  • Pull parts from the storeroom and prepare them for shipment.

Repair Process for Inventory Parts:

  • Investigate and manage returned repairs.
  • Adjust inventory and initiate bin-to-bin transfers as necessary.
  • Complete monthly checks against inventory and purchase orders to track repairs in process.

Stores Inventory Management:

  • Conduct daily cycle counts for storeroom inventory.
  • Perform raw materials counts for coatings and inks.

Inventory Relocation and Storage Optimization:

  • Assist in relocating inventory within the storeroom to ensure better flow and accuracy.
  • Identify available locations for new inventory and perform bin-to-bin adjustments.

Requirements:

Education:

  • Prefer a 2-year degree or higher; however, relevant work experience may substitute for formal education.

Experience:

  • Supply Chain/Procurement experience required.
  • Advanced proficiency in Excel (pivot tables, VLOOKUP, and formulas).
  • Experience with PeopleSoft (preferred).
  • Experience with inventory management and procurement systems.

Skills & Attributes:

  • Self-starter with the ability to prioritize tasks and work independently.
  • Strong problem-solving skills and proactive management abilities.
  • Ability to handle proprietary drawings/parts and follow inventory control procedures.
  • Excellent interpersonal skills and ability to communicate effectively with internal teams and external suppliers.
  • Capable of managing conflicts and resolving issues efficiently.
  • Ability to multitask and handle various responsibilities simultaneously.

Additional Information:

  • No third-party resumes will be accepted.
  • Drug testing and other employment-related inquiries may be conducted.
  • CTG will consider qualified applicants with criminal histories in compliance with local, state, and federal laws.
  • All applicants must be able to work on a W2 tax basis (no C2C or third-party vendors).
  • CTG is an Equal Employment Opportunity employer.
  • CTG is an E-Verify Company.

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