Property Assistant

1 week ago

Clifton, United States Insight Global Full time

JOB DESCRIPTION

As a Property Assistant you will provide diverse support to a team that includes Real Estate Managers, Assistant Real Estate Managers and others. The role is essentially a combination of administrative support and bookkeeping.


Your specific activities will include:

  • Supporting the planning, budgeting, and control of operating and capital expenditures.
  • Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
  • Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related
  • Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving
  • Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service
  • You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
  • Scheduling and facilitating maintenance with vendors and customers.
  • Documenting and tracking all certificates of insurance from vendors and customers.
  • Maintaining accurate and pertinent information for vendors and customers.
  • Preparing correspondence to customers and vendors.
  • Establishing and maintaining effective working relationships with internal and external customers and vendors.
  • Opening and distributing incoming mail.
  • Conducting site visits to check and stock clerical supplies, etc.


REQUIRED SKILLS AND EXPERIENCE:

  • Property or Real Estate Administration experience.
  • At least three years of related administrative / office experience.
  • Proficiency in Microsoft Word, Excel and Outlook.
  • A proven record of providing excellent internal and external customer service.
  • A valid driver's license and reliable transportation (you will need to visit various properties from time to time).
  • Strong organizational skills and a detail orientation.
  • The ability to multitask and manage multiple activities and priorities.
  • A friendly people-oriented approach and the ability to interact effectively with customers and coworkers.


NICE TO HAVE SKILLS AND EXPERIENCE:

  • Experience with Yardi or similar property management software.
  • Knowledge or experience with Bookkeeping (accounts payable, budgeting, etc.).

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