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Senior Administrative Assistant

2 months ago

Dallas, United States Dagen Full time

A real estate investment firm in Dallas, Texas is looking for Senior Administrative Assistant.


The responsibilities include and are not limited to:

  • Assist the Executive Administrative Director with any research and preparation of briefing materials for meetings, travel and speaking engagements
  • Assist the EAD with reservations for both personal and business travel, including transportation and accommodations
  • Receive correspondence and mail, direct, log or flag as appropriate
  • Create and maintain files and records for historical and informational reference
  • Receive and log all invitations/contribution requests to be presented at the weekly scheduling meeting
  • Assist with ordering lunch and set-up coffee as needed
  • Register, greet and escort guests as needed
  • Answer phones, maintain phone log, place calls as directed by the EAD
  • Maintain business and personal contacts
  • Maintain documents reflecting confidential personal data
  • Archive and download personal/business photos
  • Order personal/business items as directed by the EAD
  • Prepare reports as requested by the EAD
  • Communicate with various household staff members
  • Participate in weekly scheduling meetings
  • Back up support to the EAD when needed


An ideal candidate will have:

  • 8+ years of experience
  • MS Suite Proficiency
  • Excellent written, verbal and organizational skills
  • Maintain ideal level of confidentiality.
  • Polished, mature, and strong inter-personal skills; able to interact professionally with peers and senior level management