Accounts Payable Administrator

2 weeks ago

Tonawanda, United States Imagine Staffing Technology, An Imagine Company Full time

Nature & Scope:

Positional Overview


Are you detail-oriented, organized, and proficient in accounts payable processes? Our client is looking for a dedicated Accounts Payable Administrator to join their team and play a crucial role in managing their financial transactions. As the Accounts Payable Administrator, you will ensure accurate and timely processing of invoices, reconciliation of vendor statements, and maintenance of payment records. This position offers an opportunity to work in a collaborative environment where your skills in accounts payable management will contribute directly to their financial stability and operational efficiency. If you thrive in a fast-paced setting, possess strong analytical skills, and are committed to maintaining high standards of accuracy and integrity, they encourage you to apply. Take the next step in your career and become an integral part of their finance team. Apply today to join them in driving excellence in financial administration.


Role & Responsibility:

Tasks That Will Lead To Your Success


  • Manage the end-to-end supplier setup and validation process, ensuring accuracy and compliance.
  • Uphold data integrity standards to guarantee the accuracy of financial records and reports.
  • Efficiently handle payment processing, ensuring timely and accurate disbursements to suppliers. Process weekly payment runs including ACH, wire, and manual checks.
  • Act as a point of contact for dispute resolution, collaborating with internal and external stakeholders to address and resolve invoicing issues.
  • Process high volume invoices from vendors.
  • Reviews vendor invoices against purchase orders for accuracy of quantity, unit price, terms of payment, and other charges.
  • Conduct account reconciliations to verify the accuracy of financial transactions.
  • Assist with voids, stop payments, check re-issue and work to resolve stale-dated checks.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  • Provide support during audits, ensuring all relevant AP documentation is readily available and in compliance.


Skills & Experience:

Qualifications That Will Help You Thrive


  • Degree in Accounting, Finance, or a related field.
  • 3-5 years of experience with full cycle A/P in an ERP system, with a strong understanding of AP processes and best practices.
  • Intermediate Excel skills. Previous experience using pivot tables.
  • Effective communication skills to collaborate with internal teams and external suppliers.
  • Ability to work independently and meet tight deadlines in a fast-paced environment.
  • Highly organized with a focus on problem solving and good time management.

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