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Kansas City, United States Stowers Institute for Medical Research Full timeThe Stowers Institute for Medical Research has an opening for an Administrative Coordinator who will serve an essential role in the Operations and Services department by triaging information and requests from other departments. The person filling this position will assist in various areas of member services and operations support to the organization. They...
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Kansas City, United States Stowers Institute for Medical Research Full timeThe Stowers Institute for Medical Research has an opening for an Administrative Coordinator who will serve an essential role in the Operations and Services department by triaging information and requests from other departments. The person filling this position will assist in various areas of member services and operations support to the organization. They...
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Kansas City, United States Stowers Institute for Medical Research Full timeThe Stowers Institute for Medical Research has an opening for an Administrative Coordinator who will serve an essential role in the Operations and Services department by triaging information and requests from other departments. The person filling this position will assist in various areas of member services and operations support to the organization. They...
Administrative Coordinator
2 months ago
The Stowers Institute for Medical Research is seeking an Administrative Coordinator that will contribute to the success of GSSIMR on a daily basis.
The Administrative Coordinator works closely with other members of the GSSIMR team to facilitate the day-to-day operations of GSSIMR. The Administrative Coordinator reports to the Associate Dean for Administration.
Responsibilities Include:
- Collaborate with administrative assistants and faculty to schedule meetings, module courses and visits to best accommodate everyone involved. Provide administrative support to staff members.
- Arrange predoctoral researchers’ Supervisory Committee meetings, journal clubs, trips to scientific meetings and home.
- Coordinate arrangements for guest speakers in the module courses.
- Serve as initial contact for predoctoral researchers, other programs’ participants, applicants, and all others inquiring about our programs.
- Arrange and communicate travel plans for department members, board of directors, interviewees and predoctoral researchers, participants in other GSSIMR programs, and speakers for module courses.
- Organize the accommodations and other arrangements for the Graduate School candidates’ interviews and for the incoming predoctoral researchers’ arrivals.
- Order and organize lab supplies, journals, textbooks and other materials for the courses and predoctoral researchers.
- Schedule meetings for department members, predoctoral researchers’ evaluation committees and others; schedule space for classes and coordinate times between instructors and predoctoral researchers.
- Effectively organize the summer scholars’ move into their housing, including organizing the inventory and shopping list.
- Coordinate opportunities for predoctoral researchers' interaction and assimilation.
- Maintain confidential filing system of applicants’, predoctoral researchers’, other programs’ participants, and school information.
- Utilize specialized software for school administration and predoctoral researchers’ records.
- Interact with the budget spreadsheets and add expenses in a manner that keeps spreadsheets up to date, including the predoctoral researchers’ travel and conference allowances.
- Manage the reimbursements, ordering, bill paying and credit card charges. Process mail and correspondence.
- Assist the predoctoral researchers through the reimbursement process and payment process from their moving, conference and travel allowances.
- Process invoices, reimbursements, payments, and expenses.
- Other administrative duties as assigned.
Minimum Requirements:
- Bachelor’s degree; or an equivalent combination of education and related work experience.
- Three or more years of experience providing administrative support in a demanding office environment with progressive responsibilities.
- Experience using Microsoft Windows including Microsoft Outlook, Word, Excel, and Powerpoint.
- Excellent organizational, time management and decision-making skills.
- Exceptional “customer service” skills, focused on meeting customer needs and on achieving customer satisfaction.
- Ability to work both independently and as part of a team.
To Apply
Submit the requested documents to careers@stowers.org or to Administration Department, Stowers Institute for Medical Research, 1000 E 50th Street, Kansas City, MO 64110.
Requested Documents
- Current Resume
- Cover Letter
