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Executive Assistant and Social Media Manager

2 months ago

Berkeley, United States PLAN Experiential Full time


Job Description: Executive Assistant & Social Media Manager


Location: Berkeley, CA

Position Type: Executive Assistant & Social Media Manager - Part-Time (15-20 hours/week, In-Office)

Interviews: Week of September 2, 2024

Start Date: Week of September 9, 2024, or Week of September 16, 2024

Salary: Commensurate with Experience Range: $1500-$2200/month


About Plan Experiential

Plan Experiential is a leading event production and experiential events company based in Berkeley. We specialize in crafting unforgettable experiences through creative event design and production. We are seeking a highly organized and proactive Executive Assistant to support PLAN’s President and to manage social media goals.


At Plan Experiential, we are committed to fostering a safe, inclusive, and diverse workplace where all employees are valued and respected. We believe that a diverse team enriches creativity and drives innovation.


Executive Assistant (60%)Social Media Management (40%)


Executive Assistant Duties

The Chosen Candidate will play a crucial role in ensuring the smooth operation of the President’s daily activities. 


Key Attributes
  • Professionalism: Experience in a corporate environment, and excellence in written and verbal communication.
  • Self-Starter: Demonstrate initiative – taking charge of tasks and projects with minimal supervision.
  • Trustworthiness: Maintain a high level of confidentiality and integrity in all duties.
Responsibilities will include:
  • Calendar and Meeting Management: Efficiently schedule and coordinate meetings, appointments, and events for the President.
  • Communication Liaison: Manage all communications, including emails, phone calls, and correspondence, ensuring clear and effective exchanges.
  • Project Coordination: Assist in managing concurrent projects, ensuring all deadlines are met and tasks are meticulously tracked (open opportunities and pitch, live jobs and internal projects).
  • Documentation: Prepare reports, presentations, and other documents, with an emphasis on detail and clear communication (client profiles, job postmortem, industry research, agency competitive analysis, department productivity, job and prospect status). 
  • Office Management: Handle general office tasks such as ordering supplies, managing files, and coordinating with vendors.
  • Event Support: Assist with event planning and production tasks, including coordination, logistics, and on-site support.
  • Travel Arrangements: Organize and book travel, accommodations, and detailed itineraries for both business and personal needs.
  • Personal Assistance: Provide personal support to the President, including managing personal tasks and errands. Meeting setting and meeting attendance. Keeping, editing, and distributing accurate notes and actions, and assignments for project tracking.
EA Software Proficiency
  • macOS 
  • Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets, Slides)
  • Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Proficient in CRM and CMS software (Monday, Salesforce, Asana, Lasso)
Social Media Management Duties

In addition to executive assistant responsibilities, management of LinkedIn presence for C-Level and company sites, as well as various other platforms.


Responsibilities will include:


  • Content Creation: Produce insightful, engaging posts using templates and toolkits for LinkedIn, Instagram, TikTok, and YouTube. Integrate and leverage latest trends.
  • Content Management: Schedule and post content consistently across all platforms, ensuring alignment with PLAN’s brand and goals. 
  • Marketing Support: Collaborate with the marketing team to support campaigns and initiatives, contributing to PLAN’s overall marketing strategy, tracking evolving social media and market trends. 
  • Analytics: Monitor and analyze social media performance, providing insights and suggestions for continuous improvement.
  • Contact Management: Maintain and update contact lists, ensuring accurate records of connections and potential leads.
  • Lead Tracking: Utilize social platforms for networking, expanding professional network, and identifying opportunities for referral to the Sales team.
  • Relationship Tracking: Record and file contacts and leads from social outreach as well as any inbound communication. Utilize CRM and CMS to support existing client pipeline, or new business opportunity pipeline.
Social Media Management: Software Proficiency
  • macOS (Keynote, QuickTime)
  • Adobe Creative Cloud (Photoshop, Illustrator, Premiere Pro, InDesign)
  • Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Canva (Design and content creation)


The ideal candidate would have experience in or interest in long-term growth in either event production or video production, or social media management or PR career tracks; a self-starter with excellent writing and communication skills. This role offers a unique opportunity to work closely with the leadership of a creative and innovative company, with significant potential for growth, and PLAN encourages all applicants on this career path to apply today. 


Please provide the following in Response:


  • Resume/CV (Required. Send as .pdf)
  • Two (2) Employment References (minimum required)
  • Brief Letter of Interest (~250 words or half-page) 
  • Availability for Interviews 8/29-9/13
  • Portfolio Site (if available)
  • LinkedIn profile (if available)


Email Responses to info@planexperiential.com