Administrative Assistant

4 weeks ago

Irvine, United States Brown & Brown Insurance Full time

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Brown & Brown is seeking an Administrative Assistant for our Team in Irvine, CA

Who We Are: Brown & Brown, Inc. is a growing global insurance brokerage firm delivering risk management solutions and services since 1939. Our unique culture is built on honestly, integrity, innovation and discipline and defines who we are and how we treat our customers, teammates and the communities we serve. We think of ourselves as a team, so we have teammates---not employees. We prioritize health, family, and business---in that order. We embrace and celebrate diversity, always striving to be an inclusive place where you have the power to be yourself. Traded on the New York Stock Exchange as BRO, Brown & Brown is a big company that doesn’t act like one.

Summary:

The Administrative Assistant is responsible for the day-to-day support of all departments within the profit center. Under the direction of the Operations Leader, this professional will support teammates with various administrative tasks and accurately document these efforts in our agency management system.

Essential Duties and Functions:

  • Assist in reaching the objectives and goals of the office by providing assistance to the various needs of each department
  • Attaching various documents into our agency management system (AMS360)
  • Forward incoming mail/faxes/e-mails to brokers/carriers
  • Download e-docs from carrier websites, and process & release documents to Account Managers, if necessary
  • Process carrier e-docs. Responsible for monitoring the department’s accounts.
  • Check policies and endorsements
  • Release non-service center and service center policies, endorsements, cancellations, reinstatements, audits, etc.
  • Run weekly report to verify commissions have been received on WC policies and confirm that commission to us and broker is correct
  • Maintain updated insurance license, contract and Errors & Omissions certificates for sub-agents and non-B&B wholesalers and GAs
  • Call copier service as needed for repairs
  • Receptionist back-up
  • Mailing marketing correspondence and certificates
  • Assisting with putting together proposal binders
  • Set up computers for new hires
  • Various research assignments
  • Office beautification – tidy conference room and break room
  • Any other job related duties as may be assigned

Who We Are Looking For: We are looking for passionate team players who believe in working hard and having fun in a collaborative environment. Our team is customer-focused and values the importance of strong relationships, professionalism, and trust. We embrace solutions-oriented big thinkers who are committed to results and aren’t afraid to take risks. We are driven to set goals high and aim even higher.

Competencies:

  • Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
  • Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
  • Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
  • Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
  • Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
  • Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
  • Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Required:

  • College degree or pursuing one
  • Excellent oral and written communication skills
  • Proficient with MS Office Suite
  • Positive attitude and commitment to working in a team environment

What We Offer

  • Excellent growth and advancement opportunities
  • Competitive pay based on experience
  • Paid Time Off (PTO)
  • Generous benefits package: health, dental, vision, 401(k), etc.
  • Employee Stock Purchase Plan
  • Tuition Reimbursement and Student Loan Repayment Assistance
  • Mental Health Resources

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.

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