Administrative Assistant

3 weeks ago

Irvine, United States Brundo Law, APC Full time

About Us

We are a progressive and expanding Workers’ Compensation Defense firm focused on innovative advocacy to drive effective and efficient outcomes for our clients. At our core, we believe each case is unique and treated as such, fostering a collaborative and credible environment that promotes professional excellence and upholds the highest standards of professionalism.


What Sets Us Apart

  • Pioneering Growth: Be part of a team that is advancing and evolving, offering unparalleled opportunities for personal and professional development.
  • Training and Advancement: We are committed to investing in our team members. Expect continuous one-on-one training, mentorship, and clear paths for career advancement.
  • Team Culture: Join a reputable and interactive group that takes pride in the work they do. Our team's collaboration is the cornerstone of our success and we definitely enjoy what we do.
  • Reputation: We are proud of our esteemed reputation in the legal community and the high-quality work that sets us apart.


Position Overview

As an Administrative Assistant with our firm, you'll provide essential administrative support to our legal team, ensuring smooth operations and contributing to the firm's productivity, including:

  • Administrative Support: Assist attorneys and legal staff with scheduling, correspondence, and document management.
  • Client Interaction: Greet clients and visitors, answer phone calls, and facilitate communication between clients and legal staff.
  • Document Preparation: Draft, proofread, and format legal documents, letters, and reports.
  • Case Management: Organize and maintain case files, ensuring that all necessary documents are properly stored and accessible.
  • Calendar Management: Schedule appointments, court dates, and client meetings, and provide reminders to attorneys.
  • Data Entry: Enter and update client information in firm databases, ensuring data accuracy and confidentiality.
  • Supply Management: Monitor and order office supplies, keeping the office well-stocked.
  • Billing Assistance: Support the billing process by preparing and sending invoices, and tracking payments.
  • General Office Duties: Perform tasks like photocopying, filing, and other administrative tasks as needed.


Qualifications

  • High school diploma or equivalent; additional qualifications in office management or related fields are a plus.
  • Proven experience as an administrative assistant or in a similar role, preferably in a legal setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal software.
  • Strong organizational and time-management skills with the ability to multitask.
  • Excellent communication skills, both written and verbal.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong attention to detail and proactive problem-solving abilities.
  • Pursuing a college degree is a plus.
  • Pursuing law school is a plus.


Benefits

  • Health insurance.
  • Dental insurance.
  • Vision insurance.
  • Opportunities for professional development and growth.


Elevate your legal career with us - where innovation meets tradition, and excellence is a way of life

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