Administrative Assistant
4 days ago
Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide vital support in handling invoices, accounts payable, data entry, time card management, and other general administrative tasks. This role requires excellent organizational skills, strong attention to detail, and the ability to multitask in a fast-paced environment.
Job Responsibilities
- Process, review, and verify invoices for accuracy and ensure timely payment.
- Manage accounts payable, including vendor communications and payment tracking.
- Perform accurate data entry and maintain organized records.
- Track and reconcile employee timecards, ensuring compliance with company policies.
- Assist with preparing reports and maintaining documentation for financial and administrative purposes.
- Respond to internal and external inquiries related to invoices, payments, and records.
- Support general office operations, including scheduling meetings, managing correspondence, and ordering supplies.
- Collaborate with team members to ensure smooth workflow and task completion.
Job Requirements
- High school diploma or equivalent; additional education in business or accounting is a plus.
- Proven experience in an administrative or accounts payable role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); familiarity with accounting software is a plus
- Strong organizational skills and keen attention to detail.
- Ability to prioritize tasks, meet deadlines, and work independently.
- Excellent verbal and written communication skills.
- A positive attitude and a willingness to adapt to changing priorities.
What You’ll Get
As a Quanta Services employee, we offer a wide range of benefits to fit your needs.
- 401(k) with immediate matching and vesting
- Fully comprehensive benefits packages; Medical, Dental, Vision
- Short term and long term benefits
- Employee discounts on consumer goods
*This position is not eligible for visa sponsorship, including OPT or H-1B. Candidates must be authorized on a permanent basis without the need for sponsorship now or in the future.
-
Administrative Assistant
4 days ago
Princeton, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of a dedicated Administrative Assistant to be an integral part of our team in Princeton, New Jersey. As an Administrative Assistant, your role will be pivotal in managing and executing administrative tasks, ensuring smooth operations within the team. This role offers a short term contract employment...
-
Administrative Assistant
2 weeks ago
Princeton, United States Princeton University Full timePurchasing (60%)Procure equipment, supplies, and services required to meet the specialized research needs using purchase orders and purchasing cards. Responsible for purchasing-related activities including requisition approvals within delegated thres Administrative Assistant, Administrative, Research, Travel, Assistant, Education, Technology, International...
-
Administrative Assistant
2 months ago
Princeton, United States Addison Group Full timeJob Title: Administrative AssistantLocation (city, state): Princeton, NJIndustry: ConsultingPay: $25-28HR About Our Client:Our client is a prominent consulting firm seeking a dedicated Administrative Assistant to enhance their team’s efficiency and support their operational needs.Job Description:Join a thriving consulting firm as an Administrative...
-
Administrative Assistant
3 months ago
Princeton, United States Addison Group Full timeJob Title: Administrative AssistantLocation (city, state): Princeton, NJIndustry: Professional ServicesPay: $22 - $25/hr (DOE)About Our Client:Our client, a leading corporate consulting firm, is seeking a skilled Administrative Assistant to support their dynamic team. This role requires a proactive individual with excellent organizational skills to manage...
-
Administrative Assistant
3 months ago
Princeton, United States Net2Source Inc. Full timeJob Title: Administrative Assistant IILocation: Princeton, NJ 08540Duration: 12+ months Contract Primary Responsibilities Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences.Coordinates and manages calendars for assigned leaders.Manages travel arrangements for...
-
Sr Administrative Assistant
2 months ago
Princeton, United States Church & Dwight Company, Inc. Full timeCalendar Management: Organize and manage the leadership calendar, coordinating internal and external meetings as needed. Travel Arrangements: Plan and coordinate travel for leadership team members, ensuring efficient and cost-effective arrangements. Administrative Assistant, Administrative, Project Management, Assistant, Skills, Microsoft, Business Services,...
-
Administrative Assistant
6 days ago
Princeton, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant. In this role, you'll take charge of essential administrative duties, including data entry, coordinating travel arrangements, and managing calendars. This is fully on-site in Princeton, NJ.Responsibilities:• Efficiently manage...
-
Administrative Assistant
4 days ago
Princeton, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistant for a long-term contract employment opportunity in Princeton, New Jersey. The successful candidate will be responsible for a range of tasks including handling inbound and outbound calls, managing calendars, coordinating events, and making travel arrangements.Responsibilities: • Handle...
-
Administrative Assistant
1 week ago
Princeton, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of an Administrative Assistant to join our team. Based in Princeton, New Jersey, the role involves performing various office tasks, assisting management, and providing detail oriented assistance through phone, mail, and email. This role offers a long term contract employment opportunity.Responsibilities:•...
-
Administrative Assistant
3 days ago
Princeton, New Jersey, United States VERUS CLAIMS SERVICES LLC Full timeJoin Our Team as an Administrative Assistant - ClaimsAre you looking for a challenging and rewarding career opportunity? Do you possess excellent communication and organizational skills, with a keen eye for detail? We invite you to apply for the position of Administrative Assistant - Claims with Verus Claims Services LLC. In this role, you will provide...
-
Executive Administrative Assistant
1 month ago
Princeton, United States Princeton University Full timeOverview About Princo Princo is widely recognized as an innovative leader in the investment management industry. We manage Princeton University’s $34 billion Endowment through a global network of top-tier investment firms that span both traditional and alternative asset classes such as public equities, private equity and venture capital, hedge funds and...
-
Government Administrative Assistant
3 days ago
Princeton, Missouri, United States Interactive Government Holdings Inc Full timeCompany Overview:Innovative and forward-thinking, Interactive Government Holdings Inc. is a leading provider of professional services and technology solutions to the Federal Government. With a strong commitment to excellence and customer satisfaction, we strive to make a positive impact on the lives of our clients and communities.About the Role:We are...
-
Entry Level Administrative Assistant
4 days ago
Princeton, New Jersey, United States VP Management Full timePosition Summary:The VP Management team is seeking a detail-oriented Data Entry Clerk in Princeton, WV. As an entry-level administrative assistant, you will have the opportunity to grow with our company while working in a dynamic environment.Responsibilities and Duties:* Transfer data from physical documents to digital format using Microsoft Office...
-
Office Administrator
1 month ago
Princeton, United States Atrium Staffing Full timeAbout Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a dedicated nonprofit organization, passionate about making a...
-
Administrative Assistant
3 weeks ago
Princeton, United States Kyowa Kirin Full timeKyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four disease areas: bone and mineral; intractable hematologic; hematology oncology; and rare disease. A Japan-based company, our goal is to make people smile by delivering breakthroughs where no...
-
Subcontracts Administrator
3 weeks ago
Princeton, United States Princeton University Full timeOverview The Subcontracts Administrator (SA) will serve as a member of the team in the Office of Research and Project Administration (ORPA), reporting to the Subcontracts Manager, to provide timely, high quality, and coordinated research administrative services to University faculty and staff. The SA, as a member of the University’s central organization...
-
Subcontracts Administrator
1 month ago
Princeton, United States InsideHigherEd Full timeOverviewThe Subcontracts Administrator (SA) will serve as a member of the team in the Office of Research and Project Administration (ORPA), reporting to the Subcontracts Manager, to provide timely, high quality, and coordinated research administrative services to University faculty and staff. The SA, as a member of the University’s central organization...
-
Administrative Assistant
3 weeks ago
Princeton, United States Kyowa Kirin Full timeKyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four disease areas: bone and mineral; intractable hematologic; hematology oncology; and rare disease. A Japan-based company, our goal is to make people smile by delivering breakthroughs where no...
-
Administrative Coordinator
3 weeks ago
Princeton, United States Princeton University Full timeOverview We seek an experienced Administrative Coordinator to provide operational research support to ESOC and BDI leadership. The Administrative Coordinator will be a key resource for administrative, financial, human resources, communications, and operational matters. Responsibilities * Procurement and vendor management: Setting up contracts; purchase...
-
Administrative Support Specialist
3 weeks ago
Princeton, New Jersey, United States Verus LLC Full timeAt Verus LLC, we are seeking a highly skilled Administrative Support Specialist to provide comprehensive administrative support to our senior executives. This role is ideal for an experienced professional who excels in multitasking, organization, and time management.The successful candidate will be responsible for managing complex calendars, coordinating...