Executive Administrative Assistant
1 month ago
Responsibilities
- Calendar Management: Organizing and managing the executive's schedule, setting up meetings, appointments, and travel arrangements, and ensuring there are no conflicts.
- Communication Handling: Screening and prioritizing phone calls, emails, and other communications. The administrator often acts as a gatekeeper, deciding which communications reach the executive.
- Document Preparation: Drafting, reviewing, and editing correspondence, reports, presentations, and other documents on behalf of the executive.
- Meeting Coordination: Organizing and coordinating internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Travel Arrangements: Planning and organizing domestic and international travel, including booking flights, accommodations, transportation, and preparing itineraries.
- Project Management: Assisting with or managing specific projects as assigned by the executive, which may involve research, coordination across teams, or event planning.
- Budgeting and Expense Reporting: Tracking and managing budgets, preparing expense reports, and ensuring that all financial documentation is accurate and submitted on time.
- Confidentiality: Handling sensitive information with discretion and ensuring confidentiality of executive communications and decisions.
- Office Management: Overseeing office operations, supplies, and resources to ensure the executive's working environment is optimal.
Qualifications
- Bachelor's degree or equivalent experience
- Experience in administrative role
- Strong written and verbal communication skills
- Ability to work in high intensity, fast-paced environment
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