Executive Administrative Assistant

1 month ago


Grapevine, United States SERVPRO Team Shaw Full time

Responsibilities

  • Calendar Management: Organizing and managing the executive's schedule, setting up meetings, appointments, and travel arrangements, and ensuring there are no conflicts.
  • Communication Handling: Screening and prioritizing phone calls, emails, and other communications. The administrator often acts as a gatekeeper, deciding which communications reach the executive.
  • Document Preparation: Drafting, reviewing, and editing correspondence, reports, presentations, and other documents on behalf of the executive.
  • Meeting Coordination: Organizing and coordinating internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
  • Travel Arrangements: Planning and organizing domestic and international travel, including booking flights, accommodations, transportation, and preparing itineraries.
  • Project Management: Assisting with or managing specific projects as assigned by the executive, which may involve research, coordination across teams, or event planning.
  • Budgeting and Expense Reporting: Tracking and managing budgets, preparing expense reports, and ensuring that all financial documentation is accurate and submitted on time.
  • Confidentiality: Handling sensitive information with discretion and ensuring confidentiality of executive communications and decisions.
  • Office Management: Overseeing office operations, supplies, and resources to ensure the executive's working environment is optimal.


Qualifications


  • Bachelor's degree or equivalent experience
  • Experience in administrative role
  • Strong written and verbal communication skills
  • Ability to work in high intensity, fast-paced environment



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