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Administrative Assistant

2 months ago

Washington, United States KN EXCAVATION Full time

Position Title: Administrative Assistant

Department: Executive Office

Reports To: Chief Executive Officer

Type: Part Time/Full Time

Position Summary:

The Personal Assistant to the CEO will provide comprehensive support to the Chief Operating Officer, helping to manage daily tasks, schedule meetings, and organize the CEO’s workflow. The ideal candidate will be highly organized, proactive, and capable of handling a wide range of administrative and executive support tasks.

Key Responsibilities:

  • Schedule Management: Coordinate and manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
  • Task Organization: Assist with day-to-day tasks, ensuring the CEO’s activities are well-organized and prioritized.
  • Meeting Preparation: Prepare agendas, materials, and follow-up actions for meetings. Attend meetings as needed to take notes and track action items.
  • Communication: Handle correspondence, draft emails, and manage communications on behalf of the CEO.
  • Document Management: Organize and maintain files, documents, and records, ensuring easy retrieval and confidentiality.
  • Project Assistance: Support the CEO in various projects, including research, data analysis, and report preparation.
  • Liaison: Act as a point of contact between the CEO and internal/external stakeholders, ensuring effective communication and follow-up.
  • Office Administration: Perform general administrative duties, such as filing, copying, and managing office supplies.

Qualifications:

  • Experience: Minimum of 3 years of experience as an executive assistant or personal assistant, preferably within the construction or related industry.
  • Education: Associate’s or Bachelor’s degree in Business Administration, Management, or a related field is preferred.
  • Skills: Exceptional organizational, time management, and communication skills. Proficiency with office software and scheduling tools.
  • Attributes: High level of discretion and confidentiality, proactive attitude, and ability to work independently.