Operations Office Admin

3 weeks ago

Hayward, United States Ultimate Staffing Full time

Ultimate Staffing is hiring for a Construction Company with a great company culture and they are looking to hire an Operations Office Admin. The position is located in Hayward, CA and is contract to hire with a pay range of $28 to $32/hr depending on experience.

Job Summary:

The Operations Administrator is responsible for providing administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization and communication, supporting managers and employees through a variety of tasks related to organization and communication. The Operations Administrator is expected to be familiar with a variety of the field's concepts, practices, and procedures.

Key Responsibilities:

Administrative Support: Perform administrative tasks such as managing schedules, coordinating meetings, and preparing reports. Handle incoming and outgoing communications, including emails, phone calls, and mail. Maintain and update records and databases with personnel, financial, and other data.

Operations Management: Assist in the planning and coordination of operational activities.

Ensure that the office operates smoothly and efficiently. Monitor and manage office supplies and equipment, placing orders as needed.

Documentation and Reporting: Prepare and distribute correspondence, memos, and forms.

Create and update records and databases with personnel, financial, and other data.

Generate and submit reports to various departments and stakeholders.

Project Coordination: Assist in project planning and implementation.

Track project progress and report on any issues or delays. Coordinate with different departments to ensure smooth execution of projects.

Compliance and Policy Implementation: Ensure compliance with company policies and procedures. Assist in the development and implementation of operational policies and procedures.

Conduct regular audits to ensure adherence to standards.

Customer and Client Interaction: Serve as a point of contact for customers and clients.

Handle customer inquiries and complaints, providing solutions and escalating issues as needed.

Financial Administration: Assist in budget preparation and expense management.

Process invoices and handle payments. Monitor and reconcile financial transactions.

Qualifications:

  • Education: Bachelor's degree in Business Administration, Management, or equivalent work experience, is a plus.
  • Experience: Proven experience as an Operations Administrator, Administrative Assistant, or in a similar role.
  • Skills:
    • Excellent organizational and multitasking abilities.
    • Strong communication and interpersonal skills.
    • Proficiency in MS Office/Excel and other relevant software.
    • Experience with QuickBooks is required.
    • Attention to detail and problem-solving skills.
    • Ability to work independently and as part of a team.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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