Office Manager

1 week ago

Hayward, United States Ultimate Staffing Full time

Ultimate Staffing is hiring for a Construction Company with a great company culture and they are looking to hire an Office Manager. The position is located in Hayward, CA and is a direct hire position with a pay range of $30 to $40/hr depending on experience.

We are seeking a highly organized and efficient Office Manager to join our team. As an Office Manager, you will play a crucial role in ensuring the smooth operation of our office. The ideal candidate will have experience of managing offices, handling day-to-day accounting tasks, human resources knowledge and using various software tools. This position requires excellent communication skills and the ability to report effectively to management.

Key Responsibilities

  • Office Management:
    • Oversee daily operations.
    • Ensure the office is well-maintained and fully equipped.
    • Coordinate and manage office services, including cleaning, maintenance, and security.
    • Implement and maintain office policies and procedures.
  • Accounting:
    • Handle day-to-day accounting tasks, including accounts payable and receivable, payroll, and bank reconciliations.
    • Prepare and manage budgets, financial reports, and forecasts.
    • Ensure compliance with financial regulations and company policies.
  • Administrative Support:
    • Provide administrative support to senior management and staff.
    • Prepare reports, presentations, and correspondence.
  • Software and Technology:
    • Utilize office software and technology tools for efficient office management.
    • Ensure all office technology is functioning properly and liaise with IT support as needed.
    • Implement new software and technologies to improve office efficiency.
  • Communication and Reporting:
    • Act as a liaison between office staff and senior management.
    • Prepare and present regular reports on office operations and performance.
    • Ensure clear and effective communication across all office locations.
  • Human Resources:
    • Assist in recruitment, onboarding, and training of new employees.
    • Maintain employee records and manage office-related HR tasks.
    • Foster a positive office culture and work environment.
  • Project Management:
    • Manage special projects and initiatives as assigned by management.
    • Coordinate with different departments to ensure project deadlines are met.
  • Supply Management:
    • Monitor and manage office supplies inventory.
    • Place orders for supplies and ensure timely delivery.

Qualifications

  • Education:
    • Bachelor's degree in business administration, Management, Accounting, or a related field.
  • Experience:
    • Proven experience as an Office Manager in a consulting or engineering firm, managing multiple office locations.
    • Experience in handling day-to-day accounting tasks.
    • Proficiency in office management software and accounting software.
  • Skills:
    • Excellent organizational and multitasking abilities.
    • Strong communication and interpersonal skills.
    • Detail-oriented with a high level of accuracy in work.
    • Ability to work independently and as part of a team.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Additional Information

  • Work Environment:
    • This position may require occasional travel to different office locations.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

  • Office Manager

    6 days ago

    Hayward, United States Ultimate Staffing Full time

    Ultimate Staffing is hiring for a Construction Company with a great company culture and they are looking to hire an Office Manager. The position is located in Hayward, CA and is a direct hire position with a pay range of $30 to $40/hr depending on experience. We are seeking a highly organized and efficient Office Manager to join our team. As an Office...

  • Office and Warehouse Manager

    2 weeks ago

    Hayward, United States Duraamen Engineered Products Inc. Full time

    Job Title: Office and Warehouse Manager Location: Hayward, CA Company Overview: Duraamen Engineered Products Inc. is a rapidly expanding leader in the concrete coating industry with locations in New Jersey, California, and Texas. We are committed to providing innovative and high-quality concrete solutions. We are currently seeking a motivated, dynamic...

  • Data Analyst

    6 days ago

    Hayward, United States Cal State East Bay Full time

    About the PositionThe Career Empowerment Center (CEC) Data Analyst and Office Manager is the primary position responsible for the day to day operations of the CEC. This position oversees the budget of the department, prepares forms and contracts, requests, requisitions, and monitors the supplies inventory. The CEC Data Analyst and Office Manager oversees the...

  • Office Manager

    3 weeks ago

    Hayward, United States Express Employment Professionals Full time

    Job DescriptionJob DescriptionKey Responsibilities:The ideal candidate will have experience of managing offices, handling day-to-day accounting tasks, human resources knowledge and using various software tools.Handle day-to-day accounting tasks, including accounts payable and receivable, payroll, and bank reconciliations.Prepare and manage budgets, financial...

  • Program Manager, Early Learning

    4 weeks ago

    Hayward, United States Alameda County Office of Education Full time

    About the Employer The Alameda County Office of Education (ACOE) supports students through our mission to provide, promote, and support leadership and service for the success of every child, in every school, every day. Job Summary Under supervision of the Early Learning Director, the Program Manager will collaborate with the Early Learning team to provide...

  • Program Manager, Early Learning

    3 weeks ago

    Hayward, United States Alameda County Office of Education Full time

    About the Employer The Alameda County Office of Education (ACOE) supports students through our mission to provide, promote, and support leadership and service for the success of every child, in every school, every day. Job Summary Under supervision of the Early Learning Director, the Program Manager will collaborate with the Early Learning team to provide...

  • Part-time Retail Sales Associate

    4 weeks ago

    Hayward, United States Office Depot Full time

    Job DescriptionAt Office Depot Inc., the Retail Sales Advisor is a part-time role providing exceptional customer service by performing duties as cashier, provides logistics support, stocking, restocking, down stocking, inventory control, cleaning the store, and protecting company assets. The Retail Sales Advisor will quickly build and maintain customer...

  • Part-time Retail Sales Associate

    4 weeks ago

    Hayward, United States Office Depot Full time

    Job Description At Office Depot Inc., the Retail Sales Advisor is a part-time role providing exceptional customer service by performing duties as cashier, provides logistics support, stocking, restocking, down stocking, inventory control, cleaning the store, and protecting company assets. The Retail Sales Advisor will quickly build and maintain customer...

  • Office Assistant

    2 weeks ago

    Hayward, United States Vellichor Inc Full time

    **Benefits**: - Bonus based on performance - Free uniforms - Paid time off **Job description** **Responsibilities** - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Understand cabinet structure and design layout. - Understand how to create estimation on NetSuite. - Create...

  • Office Associate

    4 weeks ago

    Hayward, United States Pfi Group Full time

    Role DescriptionThis is a full-time on-site role as an Office Associate located in Hayward, CA. The Office Associate will be responsible for various administrative tasks, such as organizing and maintaining files, gathering and examining external files, and providing general support to the office. The Office Associate will also assist with data entry, record...

  • Office Associate

    2 months ago

    Hayward, United States PFI Group Full time

    Role DescriptionThis is a full-time on-site role as an Office Associate located in Hayward, CA. The Office Associate will be responsible for various administrative tasks, such as organizing and maintaining files, gathering and examining external files, and providing general support to the office. The Office Associate will also assist with data entry, record...

  • Office Associate

    2 months ago

    Hayward, United States PFI Group Full time

    Role DescriptionThis is a full-time on-site role as an Office Associate located in Hayward, CA. The Office Associate will be responsible for various administrative tasks, such as organizing and maintaining files, gathering and examining external files, and providing general support to the office. The Office Associate will also assist with data entry, record...

  • School Social Worker

    4 weeks ago

    Hayward, United States Alameda County Office Of Education (ACOE) Full time

    **Job Summary** This recruitment is for two (2) positions. One position will be in the Student Programs department (supporting primarily students in our newcomer program) and the other will be in the Student Welfare & Attendance department (supporting students that are chronically absent). The summaries for each location are below. Student Programs The...

  • Office/personal Assistant

    3 weeks ago

    Hayward, United States AKD Management Full time

    Office Assistant /Personal Assistant for the companies CEO **We are AKD Management, inc. General contractors serving the Bay Area with over 20 years of experience.** **Our company is looking for a responsible Office/ Personal Assistant to perform a variety of administrative tasks. Duties include providing support to our managers, assisting in office needs...

  • Cabinet Office Assistant

    5 days ago

    Hayward, California, United States Vellichor Inc Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompany partiesFree uniformsJob descriptionWe are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks...

  • Part-time Retail Sales Associate

    4 weeks ago

    Hayward, California, United States Office Depot General Full time

    Overview At Office Depot Inc., the Retail Sales Advisor is a part-time role providing exceptional customer service by performing duties as cashier, provides logistics support, stocking, restocking, down stocking, inventory control, cleaning the store, and protecting company assets. The Retail Sales Advisor will quickly build and maintain customer...

  • Operations Office Admin

    4 weeks ago

    Hayward, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionUltimate Staffing is hiring for a Construction Company with a great company culture and they are looking to hire an Operations Office Admin. The position is located in Hayward, CA and is contract to hire with a pay range of $28 to $32/hr depending on experience. Job Summary:The Operations Administrator is responsible for...

  • Operations Office Admin

    4 weeks ago

    Hayward, United States Ultimate Staffing Full time

    Ultimate Staffing is hiring for a Construction Company with a great company culture and they are looking to hire an Operations Office Admin. The position is located in Hayward, CA and is contract to hire with a pay range of $28 to $32/hr depending on experience. Job Summary:The Operations Administrator is responsible for providing administrative support to...

  • Operations Office Admin

    6 days ago

    Hayward, California, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionUltimate Staffing is hiring for a Construction Company with a great company culture and they are looking to hire an Operations Office Admin. The position is located in Hayward, CA and is contract to hire with a pay range of $28 to $32/hr depending on experience. Job Summary:The Operations Administrator is responsible for...

  • Operations Office Admin

    1 day ago

    Hayward, United States Ultimate Staffing Full time

    Ultimate Staffing is hiring for a Construction Company with a great company culture and they are looking to hire an Operations Office Admin. The position is located in Hayward, CA and is contract to hire with a pay range of $28 to $32/hr depending on experience. Job Summary:The Operations Administrator is responsible for providing administrative support to...