Executive Assistant to the President | Luxury Jewelry Operations

2 months ago

New York, United States Zoland Jewelers Full time

Do You Sparkle? Join Our Journey at Zoland Jewelers


About Us:

For nearly 100 years, Zoland Jewelers has crafted timeless jewelry as a fourth-generation, family-owned business in the heart of the Diamond District. We pride ourselves on delivering exceptional quality and building lifelong relationships with clients who have trusted us with their most precious moments for generations.


Are you ready to be part of a team where your work is truly appreciated, and you can grow alongside a legacy brand that has been creating cherished jewelry for nearly a century? We’re looking for an Executive Assistant to join our close-knit family. If you thrive in a dynamic, high-energy environment and want to be part of something truly special, we want you on our team


What We’re Looking For:

We’re not just looking for an Executive Assistant—we’re looking for someone who will quickly become part of our community. Here’s why you’ll love working with us:

  • You’ll work directly with the President, gaining insights into the jewelry business and making a direct impact on operations.
  • You’ll help ensure smooth operations and contribute to the exceptional customer experience we’re known for.
  • You’ll have the chance to grow professionally and personally, working with a team that values trust and loyalty.
  • Be at the heart of the Diamond District in NYC, experiencing the pulse of a world-renowned industry.


Position Summary:

As the Executive Assistant at Zoland Jewelers, you’ll play a crucial role in supporting the President and ensuring the smooth running of our business. Your responsibilities will include managing calendars, keeping records organized, and handling communications with clients, vendors, and internal teams. You’ll enable the team to focus on what we do best—creating timeless jewelry and strengthening client relations.


Key Responsibilities and Skills for Success:

  • Multitasking & Prioritization: You excel at juggling tasks in a high-energy environment, maintaining accuracy and attention to detail.
  • Problem Solving & Proactivity: You proactively identify and solve challenges, assisting with projects and events.
  • Administrative Support: Manage calendars, schedule appointments, and coordinate meetings.
  • Team Collaboration: Work closely with a supportive team that values care and collaboration.
  • Technological Efficiency: Proficient in using Microsoft Excel, Slack, and Google Workspace to streamline operations.
  • Discretion & Confidentiality: Handle sensitive information with care and integrity.
  • Communication: A personable communicator, you engage effectively with clients, vendors, and internal teams.
  • Filing & Record Keeping: Maintain meticulous records of transactions and communications.


Qualifications:

  • Proven experience as an Executive Assistant or in a similar administrative role, ideally in a high-security, luxury, or retail environment.
  • Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced setting.
  • Proficiency in Microsoft Office Suite (especially Excel) and familiarity with Slack, Google Workspace, and other relevant tools.
  • Strong written and verbal communication skills with a high level of professionalism.
  • A proactive attitude and the ability to adapt to new challenges.
  • Discreet and trustworthy, especially when handling valuable merchandise.
  • A collaborative team player with strong interpersonal communication skills.


What Success Looks Like:

You’ll become a trusted partner to leadership, anticipating needs and addressing challenges before they arise. As a calm presence during hectic times, you’ll ensure the business runs smoothly by managing priorities, handling sensitive information, and communicating effectively across all levels.


This role isn’t for someone who needs constant direction or struggles to manage stress. It’s for someone who thrives in a high-expectation environment, enjoys problem-solving, and excels where no two days are the same.


What We Offer:

  • A dynamic and supportive work environment in midtown Manhattan, located in the internationally recognized Diamond District.
  • Opportunities for growth and professional development within a family-run business that blends tradition with innovation.
  • Competitive salary and benefits package.
  • Be part of a company known for honesty and integrity, where the current average employee tenure is 18 years.


How to Apply:

Excited to join a team that values creativity, precision, and care? Apply by submitting your resume and cover letter to yale@zolands.com. Candidates selected for the next round will be asked to provide a 3-minute video.

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