Executive Assistant

4 weeks ago

Boston, United States Planet Professional Full time

Executive Assistant to VP

Contract

3-4 months, perm potential

Must Have:

Degree flexible, but ideally 5-10 years’ experience supporting an executive




Job Title:

Executive Assistant - VP


Job Responsibilities:

· High volume calendar management for three Vice Presidents which includes scheduling appointments and meetings and maintaining Outlook calendars. Reserving meeting locations, ordering supplies and preparing agenda and other materials. Preparing travel arrangements, including airline reservations and hotel accommodations (internationally and nationally).

· Monitoring and maintaining department record keeping systems, including highly sensitive and/or critical administrative and financial data.

· Overseeing information input into computer databases and spreadsheets, monitoring data validity and compiling, printing and distributing periodic reports and other information as needed.

· Monitoring and reconciling budget reports and department expenses, researching and resolving errors or discrepancies.

· Collecting, organizing and preparing information required for preparation of annual budget and other complex reports and documents. Collecting and compiling data from diverse sources, performing calculations, and preparing analyses for supervisor's review.

· Planning, preparing and organizing logistic and administrative requirements for seminars, conferences and other programs or events.

· Monitoring and maintaining department supply inventory and computer equipment. Serving as liaison to support service departments to request and coordinate provision of needed services.

· Leading work of designated office support personnel. Training and orienting new personnel and communicating changes in hospital and departmental policies and procedures.

Qualifications (degree, past experience):

· Work requires the level of knowledge typically acquired through completion of two years of occupationally?specific education or an Associate's degree in business or a closely related field.

· Minimum of three (3) years of Executive Assistant experience required.

· Proficiency/advanced skill in Microsoft Office Suite of products (Word, PPT, Excel, Outlook)

· Advanced experience with software applications, office equipment and technology

· Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.

· Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

  • Executive Assistant

    3 days ago

    Boston, United States Atrium Staffing Full time

    Our client is a commercial real estate investment bank and they are searching for an Executive Assistant to fill their full-time, in-person, role in the Boston office. Put your administrative skills to work when joining this team-oriented / fast-paced environment. Salary/Hourly Rate: $85k - $95k Position Overview: The Executive Assistant will provide...

  • Executive Assistant

    4 weeks ago

    Boston, United States Liberty Mutual Group Full time

    Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication. Man Executive Assistant, Executive, Assistant, Insurance, Business Services, Management

  • Executive Assistant

    4 weeks ago

    Boston, United States Hire Partnership, LLC Full time

    We are seeking an experienced candidate for our Executive Assistant position with a fantastic national non-profit in Boston, MA! Why is this a Great opportunity? Great opportunity for an experienced Admin to grow in their career! Get to work for a na Executive Assistant, Assistant, Executive, Staffing, Business Services

  • Executive Assistant

    4 days ago

    Boston, United States Informa Full time

    Job Description We are currently looking to hire an Executive Assistant who will provide high-level administrative support to named members of the Informa Connect Senior Leadership team. The ideal candidate will be exceedingly well organized, is a self-starter, able to work independently with little or no supervision, is adaptable and enjoys the...

  • Executive Assistant

    4 weeks ago

    Boston, United States Shawmut Design and Construction Full time

    Maintain the calendars and/or daily schedules of the Executives. Draft letters, emails, reports and other correspondence as required; Coordinate and implement special projects; maintain confidential files; attend staff meetings, take and distribute m Executive Assistant, Executive, Assistant, Construction, Business Services, Staff

  • Executive Assistant

    1 month ago

    Boston, United States Bridge Over Troubled Waters Full time

    **THE OPPORTUNITY**: The Executive Assistant will report to the Chief Executive Officer providing support to the CEO, Board of Directors, and Senior Management Team. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will have the ability to work...

  • Executive Assistant

    5 days ago

    Boston, United States Informa Connect Full time

    **Company Description** Informa Connect** is part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100. Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people...

  • Executive Assistant

    2 weeks ago

    Boston, United States FanningMasis Full time

    Executive Assistant $120K to $125KA highly regarded Boston firm is seeking an Executive Assistant to support the managing partner. Will arrange extensive domestic and international travel, coordinate meetings and conference calls across various countries, and navigate business and personal networks. Be the liaison with high-profile clients and internal...

  • Executive Assistant

    2 weeks ago

    Boston, United States FanningMasis Full time

    Executive Assistant $120K to $125KA highly regarded Boston firm is seeking an Executive Assistant to support the managing partner. Will arrange extensive domestic and international travel, coordinate meetings and conference calls across various countries, and navigate business and personal networks. Be the liaison with high-profile clients and internal...

  • Executive Assistant

    1 week ago

    Boston, United States State Street Corporation Full time

    We dont necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit. Executive Assistant, Executive, Assistant, Technology

  • Executive Assistant

    20 hours ago

    Boston, United States The Hollister Group Full time

    Executive Assistant We are currently supporting a local nonprofit in its search for an Executive Assistant. This person will work with several members of executive leadership providing a wide range of administrative support. Our client is looking for qualified candidates with excellent attention to detail, great work ethic, and a positive...

  • Executive Assistant

    5 days ago

    Boston, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Executive Assistant in Boston, MA. Position is a 4 - 6 month contract.Job Title: Executive AssistantPay: $34.00 - $38.00/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/weekLocation: HYBRID in Boston, MA (4 days onsite; 1 day remote)Position Overview: The...

  • Executive Assistant

    4 days ago

    Boston, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Executive Assistant in Boston, MA. Position is a 4 - 6 month contract.Job Title: Executive AssistantPay: $34.00 - $38.00/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/weekLocation: HYBRID in Boston, MA (4 days onsite; 1 day remote)Position Overview: The...

  • Executive Assistant

    6 days ago

    Boston, United States Ideaboxpro Full time

    Job DescriptionJob DescriptionJoin Ideaboxpro: Excellence is Our StandardAt Ideaboxpro: Excellence is our standard. We strive to provide the highest quality consulting services and continually seek to improve and exceed our client's expectations. Our commitment to excellence is reflected in every project and interaction we undertake.Position: Executive...

  • Executive Assistant

    2 months ago

    Boston, United States Bridge Over Troubled Waters Full time

    Job DescriptionJob DescriptionTHE OPPORTUNITY:The Executive Assistant will report to the Chief Executive Officer providing support to the CEO, Board of Directors, and Senior Management Team. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will have...

  • Executive Assistant

    5 days ago

    Boston, United States Theron Solutions Full time

    Executive Assistant to the PresidentBoston, MAFull Time, OnsiteThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any...

  • Executive Assistant

    4 days ago

    Boston, United States Theron Solutions Full time

    Executive Assistant to the PresidentBoston, MAFull Time, OnsiteThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any...

  • Executive Assistant

    3 weeks ago

    Boston, United States Monument Staffing Full time

    My client, an established investment firm in Boston, is looking for a talented and proactive Executive Assistant to join their administrative team!*Excellent company culture*Fantastic Benefits*Must have related industry (financial services) ecperience*Salary: $90-100K/year depending on previous Executive Assistant experience*Hybrid schedule 4 days onsite, 1...

  • Executive Assistant

    3 weeks ago

    Boston, United States Monument Staffing Full time

    My client, an established investment firm in Boston, is looking for a talented and proactive Executive Assistant to join their administrative team!*Excellent company culture*Fantastic Benefits*Must have related industry (financial services) ecperience*Salary: $90-100K/year depending on previous Executive Assistant experience*Hybrid schedule 4 days onsite, 1...

  • Executive Assistant

    7 days ago

    Boston, United States Ascendo Resources Full time

    Our client is a fast paced Financial Services firm that is going through tremendous growth. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help...