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Document Control Specialist

5 months ago

Madison, United States Dashiell Corporation Full time

Position Tite: Document Controls Specialist


Location: 2908 Marketplace Drive, Fitchburg, WI 53719


Primary Function

The Document Control Specialist provides high level specialized handling of documents on high profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.


Essential Duties & Responsibilities

  • Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards
  • Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards
  • Prepare various management and project status reports
  • Ability to communicate with all levels of management, clients and project team members to achieve project objectives
  • Receives all deliverables and logs them into the document control system, then creates and distributes transmittals to the clients, vendors, and project personnel.
  • Scan, image, organize and maintain documents/filing system, adhering to the company's document procedures
  • Maintains documentation logs utilizing the document control system throughout the project.
  • Post documents/drawings to Project Webpage, FTP Site, SharePoint, etc.
  • Work closely with the client on the status of project documents.
  • Develop and/or maintain documents such as meeting minutes, drawings, specifications, and approvals.
  • Perform basic to intermediate word processing, spreadsheet and database assignments
  • Mail out and/or distribute documents, parcels and other materials
  • Ensure work is being performed within the guidelines of our company policies and procedures


Education & Experience:

  • High School Diploma, or equivalent, is required. Minimum of one year of prior office experience required; engineering industry preferred.
  • Possess skills in the following areas:
  • Aconex Experience Preferred
  • Experience in SharePoint or other EDMS
  • Excellent proficiency in Microsoft Office: Word, Excel, PowerPoint
  • Must have the ability to prioritize, manage time well, troubleshoot and work in a fast-paced and deadline driven environment
  • Must be organized and detailed oriented with the ability to multi-task
  • Excellent written and verbal communication skills


Working Conditions:

  • This job is primarily performed in an office environment.


Equal Employment Opportunity:

Dashiell Corporation is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.


Dashiell provides a competitive compensation and benefits package. The Company provides life insurance, accidental death & dismemberment insurance, long term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more


Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please