Document Control Specialist

4 weeks ago

Madison, Wisconsin, United States Futran Tech Solutions Pvt. Ltd. Full time
Job Title:
Document Control Specialist

As a Document Control Specialist at Futran Tech Solutions Pvt. Ltd., you will be responsible for managing and controlling all construction project documentation. Your primary goal will be to implement and maintain procedures for document control and train others to use these procedures effectively. You will also be responsible for monitoring business processes and maintaining the Document Management System.

Key Responsibilities:
  • Interface with Records Management for long-term storage and archiving of documents in our designated electronic storage locations.
  • Act as the lead resource (subject matter expert) on all project-related document control items, including compliance with project-specific contractual/commercial terms.
  • Provide training to company and partner users as necessary to support the effective use of the Document Management System.
  • Manage the electronic and hard copy filing of project-related technical documentation and provide internal and external expediting and other custom deliverable status reports to the Project Manager as required.
  • Ensure project document lists are up to date.
  • Oversee the use and function of the company's Document Management System (Unifier) including transmittals, submittals, Requests for Information (RFI), letters, faxes, emails, electronic filing, and similar tasks.
  • Work with Project Managers to ensure proper resources are used at each business process workflow step. Watch for leading indicators of project risks from workflow data and communicate to the project team, as well as work to resolve the issue.
  • Interface as necessary with vendors, contractors, suppliers, and other service providers to ensure accuracy of technical content.
Requirements:
  • Bachelor's Degree Emphasis in business education, technical, engineering, construction management, document management, or a related area is preferred.
  • 5 years of related experience.
Preferred Qualifications:
  • Must possess a valid driver's license.
  • Demonstrated knowledge of technologies and systems related to construction document control and management practices. Experience with Oracle Primavera Unifier is highly preferred, and/or experience in other Electronic Document Management Systems (e.g., Procore, Documentum, Project Wise, ETQ, Aconex, etc.).
  • Ability to analyze problems of moderate to complex nature and implement effective solutions.
  • Demonstrated ability to use computer software programs (e.g., email, word processing, spreadsheet, and project management) is preferred.
  • Ability to exercise sound judgment, flexibility, initiative, and commitment in an environment of rapid change.
  • Ability to work in a diverse work environment.
  • Demonstrated effective interpersonal, verbal, and written communication skills. Ability to effectively communicate with internal stakeholders of the process.
  • Specific knowledge of electric and steam generation operations is preferred.

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