Front Office Coordinator

4 weeks ago

San Francisco, United States ATR International Full time

Monday-Friday. Hours: 6:00 a.m.-3:00 pm.

Must be willing to work weekends as needed.

First week will be a training week and required hours will be 8:00 am-5:00pm.


Facilities/ warehouse/ front desk—someone that is also filling in for the front desk.

Will do front desk coverage—restocking of kitchen—and basic Facilities (really basic items only).

Client has a contracted facilities team that does the more in-depth facilities fixes.

Keeping the office organized overall.


· Proactively perform routine maintenance and repair of all office, break room, conference room furniture and equipment such as desks, chairs, monitor stands, keyboard trays and appliances.

· Ensure all common areas including break rooms, kitchens, and conference rooms are well maintained, organized and supplied as per routine schedule. Inform receptionist of work order requests through on-line building management portal. Follow up with building engineers as needed.

· Assemble, install and adjust office, break room and conference room equipment including ergonomic equipment such as sit/stands, foot rests and recommended by the Bank’s Ergonomist.

· Assess and troubleshoot various office equipment issues. Effectively communicate technical issues with Team leadership, Building Engineers and vendors.

· Assist in inventory restocking and receiving of all goods and services related to Corporate Service Organization.

· Help to uphold the bank’s Physical Security Standards by creating, changing and terminating access control key cards for employees, contractors, visitors and service providers.

· Assist in the execution of the Bank’s Space Strategy by continually updating space plans, directories, and name plates.

· Execute cubicle and office space moves, adds and changes as instructed.

· Assist in reconfiguring cubicle and office layouts as instructed while adhering to all workplace safety policies.

· Assist with shipping/receiving activity such as sorting, distributing, and tracking USPS and interoffice mail. Process incoming and outgoing FedEx, UPS and courier packages.

· Provide back-up coverage for the Bank receptionist by greeting visitors and vendors, and routing incoming phone calls.

· Support on-site hosted events with space configuration, set-up/teardown assistance.

· Participate in the continual improvement process by making recommendations when deficiencies or opportunities for improvement are identified.

· Participate in quarterly deep cleaning/maintenance projects on weekends as needed.

· Perform other duties as assigned.

Skills/Knowledge:

· Certification in a technical trade, facilities management or a related field is preferred but not required. Equivalent work experience may be accepted. High school diploma or equivalent required.

· Desired experience in trade skills: carpentry and painting

· Experience assembling office cubicle systems, furniture and ergonomic equipment highly desired.

· Diagnose mechanical and electronic circuitry malfunctions using visual and auditory senses, and test equipment.

· Proven ability to complete tasks and assignments in a fast pace and challenging environment.

Criteria:

· Minimum of 3 years experience working in facilities management, or maintenance in a financial or corporate setting required

· Ability to operate PC-based software programs required; knowledge of Microsoft Word, Excel, and Outlook desired.

#Pando

  • Front Office Coordinator

    2 months ago

    San Francisco, United States Van Der Hout LLP Full time

    Job DescriptionJob DescriptionSalary: $50-55k DOEVan Der Hout LLP is a nationally renowned, full-service immigration and nationality law firm located in the San Francisco Financial District. The Firm was founded in 1980, and it now has 37 staff (attorneys, paralegal and admin support). It represents clients in a wide range of immigration matters.  The firm...

  • Lead Coordinator for Front Office Operations

    1 week ago

    San Francisco, California, United States Mindpath Health Full time

    Job OverviewPosition Summary:At Mindpath Health, our mission is to enhance access to mental health services that empower individuals to flourish. We achieve this by supporting our clinicians, investing in our workforce, and nurturing the communities we serve.As the Front Office Team Lead, you will play a pivotal role in ensuring the seamless operation of...

  • Front Office Coordinator

    2 weeks ago

    San Francisco, United States 77 Plastic Surgery Full time

    Join Our Team - We're Now Recruiting! 77 Plastic Surgery is Seeking a Front Office Coordinator & Patient Care Sales Professional Do you possess exceptional interpersonal skills that allow you to connect with patients effectively? Are you a confident communicator with a knack for building rapport with people from all walks of life? Are you passionate about...

  • Front Office Coordinator-Dermatology

    3 months ago

    San Francisco, United States Pacific Skin and Cosmetic Dermatology San Francisco and Corte Madera Full time

    Job DescriptionJob DescriptionSalary: $22-$25Pacific Skin Dermatology is seeking an enthusiastic, professional, and customer service orientated medical Front Office Coordinator for our growing general and cosmetic dermatology office in San Francisco. We are looking for someone who is passionate about healthcare administration, business, customer service and...

  • Lead Coordinator for Front Office Operations

    1 week ago

    San Francisco, California, United States Mindpath Health Full time

    Job OverviewPosition Summary:At Mindpath Health, our mission is to enhance access to mental health services that empower individuals to flourish. We achieve this by supporting our clinicians, investing in our workforce, and nurturing the communities we serve.As the Front Office Supervisor, you will play a crucial role in overseeing the daily operations of...

  • Front Office Coordinator

    4 days ago

    San Jose, California, United States Coforge Full time

    **Job Title:** Front Office Executive**About the Role:** We are seeking a highly skilled and experienced Front Office Executive to join our team at Coforge. As a key member of our administrative team, you will be responsible for providing exceptional support to our executives and ensuring the smooth operation of our front office.**Key...

  • Front Office Coordinator

    3 months ago

    San Francisco, United States Marin City Health and Wellness Center Full time

    Job DescriptionJob DescriptionSalary: $26SummaryThe Marin City Health & Wellness Center Front Desk Coordinator (FDC)  is responsible for greeting all patients and staff in a friendly, service-oriented manner with an emphasis on patient care follow-up and the Sliding Fee Discount Program. The FDC must be compliant with Marin City Health & Wellness Center...

  • Front Office Coordinator

    4 days ago

    San Antonio, Texas, United States Aledade Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at Aledade. The successful candidate will be responsible for overseeing the administrative duties of our medical practice, ensuring a smooth and efficient patient experience.Key ResponsibilitiesPatient Flow Management: Coordinate the intake and checkout...

  • Front Office Coordinator

    4 days ago

    San Jose, California, United States MidPen Housing Full time

    Position Overview: Front Office CoordinatorKey Responsibilities:Greet and manage visitors and guests with professionalismMaintain accurate visitor logs and front desk documentationHandle incoming calls and relay messages appropriatelyOrganize, prepare, and distribute correspondence and noticesUphold community guidelines and regulationsEnsure the front...

  • Front Office Coordinator

    1 week ago

    San Antonio, Texas, United States Straine Dental Management Full time

    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Position OverviewRole: Front Office CoordinatorLocation: Straine Dental...

  • Front Office Coordinator

    3 months ago

    San Francisco, United States 77 Plastic Surgery Full time

    Job DescriptionJob DescriptionJoin Our Team - We're Now Recruiting!77 Plastic Surgery is Seeking a Front Office Coordinator & Patient Care Sales ProfessionalDo you possess exceptional interpersonal skills that allow you to connect with patients effectively? Are you a confident communicator with a knack for building rapport with people from all walks of...

  • Front Desk Coordinator

    18 hours ago

    San Francisco, California, United States Ask Staffing Full time

    Job Description:We are seeking a highly skilled and experienced Front Desk Coordinator to join our team at ASK Consulting. As a key member of our staff, you will be responsible for providing exceptional customer service and ensuring a seamless experience for our clients and employees.Responsibilities:Luxury Office Concierge: Greet all visitors, clients, and...

  • Front Office Coordinator

    1 week ago

    San Antonio, Texas, United States Straine Dental Management Full time

    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Position OverviewRole: Front Office CoordinatorLocation: Straine Dental...

  • Front Desk Coordinator

    4 days ago

    San Francisco, California, United States ATR International Full time

    Job Summary:We are seeking a highly skilled and experienced Front Desk Coordinator to join our team at ATR International. As a key member of our front office team, you will be responsible for providing exceptional customer service and support to our clients, visitors, and employees.Key Responsibilities:Greeting and Welcoming: Greet all visitors, clients, and...

  • Front Desk Coordinator

    5 days ago

    San Francisco, California, United States ATR International Full time

    Job Summary:We are seeking a highly skilled and experienced Front Desk Coordinator to join our team at ATR International. As a key member of our front office team, you will be responsible for providing exceptional customer service and administrative support to our clients and employees.Key Responsibilities:Customer Service: Greet and welcome all visitors,...

  • Bilingual Front Office Coordinator

    2 weeks ago

    San Francisco, United States Van Der Hout LLP Full time

    Job DescriptionJob DescriptionSalary: $50-55k DOEVan Der Hout LLP is a nationally renowned, full-service immigration and nationality law firm located in San Francisco’s Union Square. The firm was founded in 1980, and it now has 37 staff (attorneys, paralegal and admin support). It represents clients in a wide range of immigration matters. The firm has an...

  • Front Office Coordinator

    1 week ago

    San Jose, California, United States LifeStance Health Full time

    Company Overview:At LifeStance Health, we are dedicated to addressing the mental health needs of individuals, families, and communities across the nation. Our commitment to quality care is supported by a team of professionals who are passionate about mental healthcare.Position Summary:The Front Office Coordinator plays a vital role in overseeing the daily...

  • Front Office Coordinator

    2 months ago

    San Tan Valley, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionFront Office CoordinatorAre you someone who enjoys connecting with clients/customers? Then this opportunity is for you! Serenity is seeking a Front Office Coordinator for our Queen Creek, AZ office; to join our team and drive success within our clinic. The position is customer-focused, requiring excellent communication and...

  • MDS Coordinator

    2 months ago

    San Francisco, United States Front Porch Full time

    San Francisco Towers BENEFITS INCLUDE: competitive wages amazing health benefits (medical, dental & vision for 36 + hrs per week) employer paid life insurance a great retirement program employee referral program (up to $500) monthly team meetings and celebrations employee appreciation fund (Ask us about this!) holiday and anniversary pay- paid time...

  • Dental Front Office Coordinator

    2 days ago

    San Jose, United States General Dental Practice Full time

    Job DescriptionJob DescriptionWe are seeking a Dental Front Office Coordinator to join our team! You will perform clerical and dental administrative functions in order to drive company success. Experience: 10 years of experience in Dental Office Management preferred. Dentrix experience required.Responsibilities:Plan, present, and schedule restorative...