![ATR International](https://media.trabajo.org/img/noimg.jpg)
Front Office Coordinator
4 weeks ago
Monday-Friday. Hours: 6:00 a.m.-3:00 pm.
Must be willing to work weekends as needed.
First week will be a training week and required hours will be 8:00 am-5:00pm.
Facilities/ warehouse/ front desk—someone that is also filling in for the front desk.
Will do front desk coverage—restocking of kitchen—and basic Facilities (really basic items only).
Client has a contracted facilities team that does the more in-depth facilities fixes.
Keeping the office organized overall.
· Proactively perform routine maintenance and repair of all office, break room, conference room furniture and equipment such as desks, chairs, monitor stands, keyboard trays and appliances.
· Ensure all common areas including break rooms, kitchens, and conference rooms are well maintained, organized and supplied as per routine schedule. Inform receptionist of work order requests through on-line building management portal. Follow up with building engineers as needed.
· Assemble, install and adjust office, break room and conference room equipment including ergonomic equipment such as sit/stands, foot rests and recommended by the Bank’s Ergonomist.
· Assess and troubleshoot various office equipment issues. Effectively communicate technical issues with Team leadership, Building Engineers and vendors.
· Assist in inventory restocking and receiving of all goods and services related to Corporate Service Organization.
· Help to uphold the bank’s Physical Security Standards by creating, changing and terminating access control key cards for employees, contractors, visitors and service providers.
· Assist in the execution of the Bank’s Space Strategy by continually updating space plans, directories, and name plates.
· Execute cubicle and office space moves, adds and changes as instructed.
· Assist in reconfiguring cubicle and office layouts as instructed while adhering to all workplace safety policies.
· Assist with shipping/receiving activity such as sorting, distributing, and tracking USPS and interoffice mail. Process incoming and outgoing FedEx, UPS and courier packages.
· Provide back-up coverage for the Bank receptionist by greeting visitors and vendors, and routing incoming phone calls.
· Support on-site hosted events with space configuration, set-up/teardown assistance.
· Participate in the continual improvement process by making recommendations when deficiencies or opportunities for improvement are identified.
· Participate in quarterly deep cleaning/maintenance projects on weekends as needed.
· Perform other duties as assigned.
Skills/Knowledge:
· Certification in a technical trade, facilities management or a related field is preferred but not required. Equivalent work experience may be accepted. High school diploma or equivalent required.
· Desired experience in trade skills: carpentry and painting
· Experience assembling office cubicle systems, furniture and ergonomic equipment highly desired.
· Diagnose mechanical and electronic circuitry malfunctions using visual and auditory senses, and test equipment.
· Proven ability to complete tasks and assignments in a fast pace and challenging environment.
Criteria:
· Minimum of 3 years experience working in facilities management, or maintenance in a financial or corporate setting required
· Ability to operate PC-based software programs required; knowledge of Microsoft Word, Excel, and Outlook desired.
#Pando
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