Legal Assistant

2 weeks ago

Tallahassee, United States AppleOne Employment Services Full time

JOB SUMMARY:

Provide legal support to attorneys or projects by conducting research, organizing files, scheduling depositions, and maintaining client records.

ESSENTIAL JOB FUNCTIONS:

  • Obtain work assignments from legal administrator or assigned attorneys, based on needs of the office and experience level of the paralegal.
  • Investigate, engages in legal research, develops draft pleadings, prepares motions for review by assigned attorney, and assists in discovery.
  • Research legal issues, such as secretary of state incorporation and good standing data, for attorneys and legal staff.
  • Acts as liaison with designated outside counsel and their paralegal staff.
  • Advise attorney on the priority needs and status of assigned cases.
  • Prepare draft affidavits of documents, maintain case correspondence and document files.
  • Contact court administrators and regulatory bodies as needed to fulfill job assignment.
  • Compile, code, categorize, calculate, tabulate, audit, or verify information or data.
  • Write memoranda to summarize research results.
  • Handle document productions including retrieval, review, and upload to databases.
  • Cite-check and edit legal documents.
  • Maintain documents, transcript, and work product databases.
  • Organization and preparation of exhibit lists and/or privilege logs.
  • Responsible for coordination of work with outside document/litigation vendors.
  • Assist with trial preparation, including readiness of courtrooms and attendance at trials.
  • Prepare Real Estate closing documents, including title review and attendance at closing.
  • Apply principles of the law firm’s records retention program in developing files and closing of a file. Send closed file to records department for established retention period.
  • Physical attendance and punctuality at place of work.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of general office practices, procedures, and business English.
  • Good working knowledge of the operating practices of courthouses.
  • Ability to deal effectively with the clients, attorneys’ and co-workers.
  • Ability to type at 60 words per minute.
  • Ability to organize time efficiently among a variety of duties.
  • Active listening, reading, service orientation, coordination, and social perceptiveness.

ADDITIONAL RESPONSIBILITIES:

  • May assist attorney in preparing for interviews in depositions.
  • Performs additional duties as instructed and assigned.
  • Regional, national and international travel required occasionally.

QUALIFICATIONS:

  • Bachelor’s degree and/or paralegal certification from an institution approved by the American Bar Association.
  • Five years’ of law office experience.

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