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Legal Support Specialist

2 months ago

Tallahassee, Florida, United States Rishabh RPO Full time
Job Overview

Position Title: Legal Support Specialist

Employment Type: Full-Time

Location: Remote/Hybrid

Rishabh RPO is in search of a meticulous and committed Legal Support Specialist to join our team. This full-time position is designed to provide extensive assistance to legal professionals, fostering a cooperative atmosphere among colleagues. The successful candidate will exhibit a collaborative spirit along with exceptional organizational and communication abilities.

Key Responsibilities:

  • Uphold confidentiality and discretion in managing all legal and client-related matters.
  • Facilitate attorney workflows, assign tasks to teams, and guarantee timely and quality outputs.
  • Draft, edit, and proofread legal documents, prioritize tasks, and adhere to deadlines using internal systems.
  • Compile and summarize relevant documents, ensuring accuracy and thoroughness.
  • Prepare and manage new case documentation, perform conflict checks, and establish new files.
  • Record time and expenses in management software, prepare expense reports, and oversee documentation.
  • Effectively utilize Document Management and Email Management Systems.
  • Organize closing documents, create electronic closing binders, and manage distribution processes.
  • Maintain both electronic and physical filing systems efficiently.
  • Handle client documents through copying, scanning, filing, and coordinating mailings.
  • Manage phone communications, cover reception duties, and oversee client billing processes, including billing letters and financial updates.
  • Act as a liaison for special projects and assist in workflow management.

Qualifications:

  • Ability to work both independently and as part of a team.
  • Outstanding verbal and written communication skills.
  • Strong interpersonal abilities for professional interactions with attorneys, clients, and team members.
  • High attention to detail with excellent spelling, grammar, and proofreading capabilities.
  • Robust organizational skills with the capacity to meet deadlines and juggle multiple responsibilities.
  • Familiarity with legal terminology and processes.
  • Proficient in document comparison tools, Microsoft Office Suite, PDF management, Kofax, Excel, and PowerPoint.
  • Ability to quickly learn and adapt to new technologies and skills.

Education and Experience:

  • High School diploma or equivalent is required.
  • A minimum of 3 years of experience in a legal support role, ideally within a law firm or corporate legal environment.

Position Details:

  • Employment Status: Non-Exempt
  • Work Arrangement: Hybrid (subject to managerial approval)