Current jobs related to Legal Administrative Assistant - Tallahassee - Staffing Ninja

  • Litigation Legal Assistant

    1 month ago

    Tallahassee, Florida, United States Beacon Hill Full time

    Business Litigation Support OpportunityWe are seeking an experienced legal assistant to join our Tallahassee Business Litigation practice group. The ideal candidate will have a strong background in business litigation and be able to work on state and federal cases, arbitrations, and administrative proceedings.Key Responsibilities:Assist in the preparation...

  • Legal Assistant

    7 days ago

    Tallahassee, Florida, United States Tyson & Mendes Full time

    Job DescriptionAs a Legal Assistant in our Litigation Team, you will play a vital role in supporting our attorneys in civil litigation matters. Your primary responsibilities will include assisting with daily administrative tasks, coordinating attorney travel arrangements, and formatting pleadings and correspondence.Key Responsibilities:Assist attorneys with...

  • Legal Secretary

    1 month ago

    Tallahassee, United States Messer Caparello & P.A. Full time

    Busy Law Firm seeks Legal Secretary/Assistant. Experience in civil litigation with Federal and state courts needed. Prefer someone with administrative law knowledge and some paralegal skills. Candidate must have strong typing, organization, communication and filing skills. Must have knowledge of Microsoft products and use be able to use them efficiently....

  • Legal Assistant

    4 weeks ago

    Tallahassee, United States Quintairos, Prieto, Wood, & Boyer, P.A. Full time

    Job SummaryWe are seeking a highly skilled Legal Assistant to join our team at Quintairos, Prieto, Wood & Boyer, P.A. in Tallahassee, FL. As a Legal Assistant, you will play a critical role in supporting our attorneys with litigation matters, working collaboratively with clients and employees to ensure the smooth operation of our...

  • Legal Secretary

    2 weeks ago

    Tallahassee, United States Messer Caparello & P.A. Full time

    Legal Secretary/Assistant Job DescriptionMesser Caparello & P.A. is seeking a highly skilled and organized Legal Secretary/Assistant to join our team.Key Responsibilities:Assist with civil litigation matters in federal and state courts.Provide administrative support for lawyers and other staff members.Manage and maintain accurate and organized files and...

  • Legal Assistant

    2 weeks ago

    Tallahassee, United States Quintairos, Prieto, Wood, & Boyer, P.A. Full time

    Overview: Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm has an immediate opening for a Legal Assistant for our Tallahassee, FL Office. This is a full-time position, competitive salary and benefits package offered. JOB SUMMARY: The individual in this role will assist attorneys with litigation matters. This is a hands-on position that...

  • Legal Assistant

    1 week ago

    Tallahassee, FL, United States Messer Caparello & P.A. Full time

    Messer Caparello & P.A. is seeking a highly skilled Legal Assistant to join our team. The ideal candidate will have experience in civil litigation with Federal and state courts, as well as strong administrative law knowledge and paralegal skills.Responsibilities will include typing, organization, communication, and filing, as well as the ability to work...

  • Administrative Assistant

    4 weeks ago

    Tallahassee, Florida, United States MassGenics Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Job Summary:As an Administrative Assistant, you will be responsible for providing administrative support to our team,...

  • Senior Legal Advisor

    2 weeks ago

    Tallahassee, United States State of Florida Full time

    Job Summary:This position serves as the Chief Legal Counsel and Ethics Officer for the Agency. The successful candidate will provide legal services to the Department as assigned by the General Counsel, serving as Counsel to the Office of the Inspector General, the Bureau of Personnel and Human Resources Management, and the Equal Opportunity Section....

  • Administrative Assistant

    2 days ago

    Tallahassee, United States Global Pharma Tek Full time

    Position Title: Administrative Assistant Duration: 12 Months with possibility of extension Location: Tallahassee, FL WORK ENVIRONMENT: In-Office - Professional office environment DRESS CODE: Business Casual Complete Description: FL-Customer-Children's Medical Services-Administrative Assistant - May have an opportunity for temp to hire. CANDIDATE...

  • Legal Secretary

    1 day ago

    Tallahassee, United States The Florida Bar Full time

    Legal Secretary #4200 Lawyer Regulation - Tallahassee, FL Min starting salary $39,768.45 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: This is highly responsible work performing a variety of duties...

  • Administrative Assistant

    1 day ago

    Tallahassee, United States Integrated Resources Full time

    Job Title: Administrative Assistant Job Location: Tallahassee, FL Job Duration: 8+ Months (Higher Possibility of Extension)Work environment: In-Office - Professional office environment Dress code: Business Casual Candidate responsibilities: Providing administrative support to the Chief of Medical Services Assist with daily administrative operations in the...

  • Legal Secretary

    2 weeks ago

    Tallahassee, Florida, United States The Florida Bar Full time

    Job SummaryWe are seeking a highly skilled Legal Secretary to join our team at The Florida Bar. As a key member of our staff, you will provide administrative and secretarial support to our bar counsels, ensuring the smooth operation of our office.Key ResponsibilitiesMaintain and monitor disciplinary files in our case management system, ensuring accurate and...

  • Administrative Assistant

    4 weeks ago

    Tallahassee, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team in Tallahassee, Florida. This role will involve a range of tasks, including data entry, answering inbound calls, and providing exceptional customer service. You will also handle email correspondence and other administrative tasks to ensure the smooth running of our...

  • Administrative Assistant

    2 weeks ago

    Tallahassee, Florida, United States Brown & Brown Insurance Full time

    At Brown & Brown Insurance, we're seeking a highly organized and detail-oriented Administrative Assistant to join our team in Tallahassee, FL. As a key member of our team, you will provide administrative support to our Profit Center Leader and Team Resources Leader, ensuring seamless daily operations.Key Responsibilities:Assist with correspondence, travel...

  • Senior Administrative Assistant

    2 days ago

    Tallahassee, United States State of Florida Full time

    Do not click the Apply button. Submit an application here at Government. Jobs.com Job Title Senior Administrative Assistant Salary See Position Description Job Type Salaried Full-Time Location Tallahassee, Florida Office S Approp on Criminal & Civil Administrative Assistant, Administrative, Senior, Assistant, Technology, Application

  • Senior Administrative Assistant

    2 days ago

    Tallahassee, United States State of Florida Full time

    Do not click the Apply button. Submit an application here at Government. Jobs.com Job Title Senior Administrative Assistant Salary See Position Description Job Type Salaried Full-Time Location Tallahassee, Florida Office S Approp on Criminal & Civil Administrative Assistant, Administrative, Senior, Assistant, Technology, Application

  • Administrative Assistant

    2 weeks ago

    Tallahassee, Florida, United States MassGenics Full time

    Job Summary:As an Administrative Assistant, you will provide routine administrative support to the service sales process. This role will work directly with Account Managers, Administrative Assistants, and other assigned staff to ensure customer needs are met.Key Responsibilities: Provide administrative support to the service sales team Assist with data...

  • Administrative Assistant

    1 day ago

    Tallahassee, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    SERVPRO of Tallahassee Administrative Assistant Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage "Like it never even...

  • Senior Administrative Assistant

    3 weeks ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at My Florida Corp Defunct. This is an exciting opportunity to work in a dynamic and fast-paced environment, providing administrative support to our senior management team.Key ResponsibilitiesProvide administrative support to senior management,...

Legal Administrative Assistant

3 months ago

Tallahassee, United States Staffing Ninja Full time

About the Job:

Our client is seeking a dedicated and detail-oriented Legal Administrative Assistant for their Tallahassee, FL office. This full-time role involves providing comprehensive support to attorneys, working closely with other staff members in a collaborative environment. The ideal candidate will be a team-oriented professional with strong organizational and communication skills.


Responsibilities:

  • Maintain strict confidentiality and discretion in handling all firm and client matters.
  • Coordinate attorney workflows, delegate tasks to teams, and ensure timely, high-quality deliverables.
  • Type, transcribe, revise, and proofread legal documents, prioritize assignments, and meet deadlines using internal programs.
  • Compile transcripts, review, summarize, and code relevant documents.
  • Prepare and process new matter forms, conduct conflict checks, and open new files.
  • Enter time and expense records into InTapp Time, prepare expense memoranda, and manage documentation.
  • Utilize Document Management System and Email Management System effectively.
  • Manage closing documents, prepare electronic closing binders, and handle distribution.
  • Organize and maintain electronic and physical file systems.
  • Copy, scan, file client documents, and coordinate mailings.
  • Answer phones, cover desks, and manage client billing matters, including billing letters and financial updates.
  • Serve as a cross-functional point of contact for special projects and support workflow.


Qualifications:

  • Ability to work independently and collaboratively.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills for interacting professionally with attorneys, clients, and staff.
  • High level of attention to detail with excellent spelling, grammar, and proofreading skills.
  • Strong organizational skills with the ability to meet deadlines and manage multiple tasks.
  • Knowledge of legal terminology and procedures.
  • Proficiency in document comparison software (e.g., Litera), Microsoft Office (including Styles and Schemes), PDF, Kofax, Excel, and PowerPoint.
  • Ability to quickly learn and adapt to new skills and technologies.


Education and Experience:

  • High School diploma or equivalent required.
  • 3+ years of experience as a legal assistant, preferably in a law firm or corporate legal department.
  • Position Status: Non-Exempt
  • Work Arrangement: Hybrid (with manager approval)