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Special Events Manager

4 months ago

Austin, United States Visit Austin Full time

About Visit Austin and Our Mission:

Visit Austin is charged with marketing Austin nationally and internationally as a premier business and leisure destination, thus enriching our community's overall quality of life.


Visit Austin devotes itself to promoting all of the things in Austin that people are already talking about. This city has a one-of-a-kind culture and universal appeal, and we want to make sure people know about it.


Our values are our guiding principles and fundamental beliefs that define how we desire to work. Values create cohesion across the organization by establishing shared mindsets, behaviors, and expectations that allow everyone to do their best work.


Our Values: Austin is in our DNA |Listening empowers our work | We are all in this together | You matter | Celebrate wins and learn from losses.


Summary of Position and Duties:

• Collaborate across Visit Austin departments to define, design, and deliver event experiences that are measurable, meaningful, and meet desired objectives

• Create new and WOW experiences for Visit Austin marquis meetings and events and Visit Austin Foundation marquis meetings and events – push creative boundaries & innovate

• Maintains timelines and priorities of projects and communicates status to appropriate project owners

• Liaison with marketing department for all events to streamline the requests and communication process

• Responsible for Visit Austin and Visit Austin Foundation companywide marquis events, fundraising events, education events and other special events as requested.

• Responsible for establishing and/or maintaining budgets, including completing and submitting event PO’s

• Ability to work evenings as necessary for venue site visits, special projects or for on-site production

• Source and negotiate with vendors and suppliers; strong Austin vendor relationships is a plus

• Analyze events success and provide post event recap/reports to supervisors (attendance, final expenses, final revenue, donated services, etc.)

• Continual communication between supervisor and project owners as to the status of each event

• Maintain knowledge of service provider partners and event venues, hotels, City of Austin, and the Austin Convention Center

• Assist leadership with special projects and programs as requested

• Performs other projects as assigned


Key Qualifications and Skill Requirements:

• Experience managing large scale events and volume of 20+ events per year

• Certified Meeting Professional (CMP) Certification is a plus

• Solid knowledge of Austin and ability to confidently promote the city

• Ability to work collaboratively and under pressure

• Ability to prioritize and manage multiple responsibilities and deadlines simultaneously

• Strong project management skills

• Efficient and proven organizational skills; detail oriented

• Proficient in technology, including Microsoft Office Suite, Google Suite, and Event registration technology as well as extensive database management experience

• Reliable, dependable, flexible, and responsive; ability to work outside of normal work schedule as needed/directed


Job Title: Special Events Manager

Department: Strategic Alliances and Visit Austin Foundation

Direct Report: Vice President, Strategic Alliances and Executive Director, Visit Austin Foundation

FLSA Status: Exempt