Office Manager

4 weeks ago

San Jose, United States Aeris IoT SaaS Full time

At Aeris, we are at the forefront of the IoT revolution, connecting more than 70 million cellular IoT devices globally in our IoT Platform Services via our telecom operator partners and enterprise customers, providing cutting-edge SaaS solutions that enable businesses to harness the power of connected devices. Our largest industry segments are Automotive, Utilities and Transport & Logistics, using eSIM technologies. Headquartered in Chicago with offices around the world, Aeris is the preeminent IoT software company globally powering critical projects across energy, connected vehicles, transportation, retail, healthcare and more.


That’s where you come in As Office Manager, you will help make sure our San Jose Office is a top-notch and enviable environment for our employees as our business grows and evolves. This role will be a critical element of the Facilities Team providing general office management support for the San Jose facility.


Who are we looking for? We need someone who thrives in making order out of chaos and enjoys keeping the trains running on time, someone who can prioritize multiple demands while also learning and growing. A key element to a thriving office are thriving employees, so you will not only help keep the environment happy and healthy, but also plan events and meetings, as well as assist our Chairman and CEO.


The role offers access to some of the most brilliant minds in the industry, and the opportunity to build and elevate a thriving company – in an environment that values innovation, autonomy and integrity.


A few things to know about us:

  • We do things differently. As a pioneer in an industry poised to reshape every sector of the global economy, we can’t settle for another company’s tried and tested template. Innovation is the key to our success and it’s reflected in everything we do: from product design to corporate wellness.
  • We are owners. Strong managers enable their teams to figure out how to solve problems. You will be no exception and will have the ownership and autonomy needed to be truly creative.
  • Values are essential. We believe in doing things well – and doing them right. Integrity is a core value here: you’ll see it embodied in our staff, our management approach and growing social impact work (we have a VP devoted to it).
  • We walk the walk on diversity and inclusion. We’re a brilliant and eclectic mix of ethnicities, religions, industry experiences, sexual orientations, generations and more – and that’s by design. We see diverse perspectives as a core competitive advantage.
  • Career elevation. Create platform for growth where employees can take ownership of their opportunity and make it their own. Grow with the company and elevate your career.


Responsibilities:

  • Own the environment of our San Jose office space to improve upon it to make it a consistently stellar home for our employees, both by bringing your own flare as well as by collaborating with employees.
  • Assist the Chairman and CEO with virtual and onsite meeting set-up. Ensuring all meetings run smoothly.
  • Assist with planning and executing impactful office events and health & wellness program initiatives through a diversity, inclusion, and belonging lens.
  • Manage grocery and catering deliveries while upholding our health and wellness values.
  • Oversee visitors to the office and ensure a friendly, personal experience.
  • Offer direct administrative assistance as needed, such as scheduling appointments, meetings, and events; arranging travel; managing file systems; and handling mailing and shipping tasks.
  • Oversee and maintain office equipment to ensure smooth operation, identify needs and procure supplies, manage vendor relationships, and coordinate deliveries/service as requested. • Manage all aspects of space planning and provide answers, resources, and solutions when requested.


Requirements:

  • 4+ years of transferable project, facilities, or office management experience or other applicable experience
  • Remarkable organizational skills and attention to detail
  • Soft Skills The ideal candidate is collaborative, self-motivated, empathetic, patient, responsive, creative, positive in the face of challenge, a go-getter, and a thirsty and fast learner.
  • Excellent communicator, both through email but also in person
  • Strong ability to execute work with a diversity, equity, and inclusion lens, with a remarkable ability to develop a sense of belonging for a broad range of people
  • Intense sense of integrity and excellent judgement, with an ability to handle confidential information with discretion
  • Strong sense of ownership and responsibility, and the ability to work autonomously
  • Proficient in Microsoft Office (Outlook, Word, Excel)


This is an in-person position requiring attendance in the office. The targeted pay range is $25.00 to $40.00/hour.


Aeris walks the walk on diversity. We are a brilliant mix of varying ethnicities, backgrounds, religions, cultures, sexual orientations, gender identities, ages, and professional/personal/military experiences – and that is by design. Different perspectives are essential to our culture, innovative process, and competitive edge. Aeris is proud to be an equal opportunity employer.

  • Office Manager

    1 month ago

    San Jose, United States OptraSCAN Full time

    Company Overview: OptraScan is a leader in AI Pathology solutions, committed to improving diagnostic accuracy and efficiency in healthcare. We are seeking a dedicated Office Manager to oversee our administrative functions and contribute to our mission of enhancing patient outcomes through innovative technology.Position Summary:The Office Manager will play a...

  • Office Manager

    7 days ago

    San Jose, United States Epinomics Inc. Full time

    We are a well-funded company, run by Stanford University background people. Convenient location in Palo Alto, CA & sometimes San Jose, CA, and the excitement of starting from scratch but proven business model, deep connections with industry leaders, benefits, and a competitive salary. Epigenomics is the “software programming” layer sitting on top of our...

  • Dental Office Manager

    1 month ago

    San Jose, California, United States Morgan Dental Corp Full time

    Job SummaryWe are seeking an experienced and skilled Dental Office Manager to oversee the daily operations of our growing dental practice. The ideal candidate will have a strong background in dental office management, excellent communication skills, and a passion for delivering exceptional patient care.Key ResponsibilitiesOversee the daily operations of the...

  • Dental Office Manager

    1 month ago

    San Jose, United States Morgan Dental Corp Full time

    Job DescriptionJob DescriptionOur growing Dental Office is looking for an experienced, personable, enthusiastic Office Manager.Responsibilities include but are not limited to:-Overseeing the daily operations of the dental office-Develop a high level of patient satisfaction-Strong leader who leads by example-Motivation to meet monthly production and...

  • Office Coordinator

    4 weeks ago

    San Jose, United States JA Solar Full time

    Duties:- Develop and implement training programs for office staff to enhance their skills and productivity- Manage and supervise a team of administrative personnel, providing guidance and support as needed- Maintain and update office policies and procedures to ensure efficiency and compliance- Manage calendars, schedule appointments, and coordinate meeting-...

  • Office Coordinator

    1 week ago

    San Jose, United States Insight Global Full time

    Job Details:-Full scope Office Coordinator.-Oversee front desk and phone lines.-Oversee office management and inventory of supplies.-Set up and take down of company events.Requirements:-2-5 years of experience as an Office Coordinator or Manager.-Ability to go 5 days a week onsite (mon-Fri).-Ticketing experience.

  • Product Manager Chief Accounting Office

    4 weeks ago

    San Jose, United States Vimerse InfoTech Inc Full time

    Title : Product Manager - CAO (Chief Accounting Office) San jose, CA(HYBRID) Job Description: As a Product Manager Finance, you are expected to work with SAP Finance business requirementsin SAP S4HANA to provide Reporting Requirements to the Engineering Teams. Reporting Requirements will be delivered in SAP Hana Sidecar. You will be responsible for...

  • Office Coordinator

    1 month ago

    San Jose, California, United States Z & L Properties Inc Full time

    Job Title: Office CoordinatorThe Office Coordinator will play a vital role in ensuring the efficient operation of our office environment. Key responsibilities include:Maintaining a calendar of appointments and meetingsCreating and maintaining filing systemsDesigning the office layout with efficiency and organization in mindCollaborating with human resources...

  • Office Administrator

    4 weeks ago

    San Jose, California, United States Scholars Academy Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Scholars Academy. As an Office Administrator, you will be responsible for maintaining the day-to-day operations of our office, ensuring that all tasks are completed efficiently and effectively.Key Responsibilities:Maintain child care...

  • Office Coordinator

    6 months ago

    San Jose, United States Z & L Properties Inc Full time

    The Office Coordinator will perform several administrative supports to ensure efficient operation of the office environment. Responsibilities:Maintain calendar of appointments and meetingsCreate and maintain filing systemsDesign the office layout with efficiency and organization in mindCollaborate with human resources to organize company activitiesMaintain...

  • Probation Office Assistant

    1 month ago

    San Diego, California, United States California Southern Probation Office Full time

    Job Details for Probation ReceptionistCourt Name/Organization: California Southern Probation OfficeJob Summary:We are seeking a highly organized and detail-oriented individual to join our team as a Probation Receptionist. The successful candidate will be responsible for providing administrative support to our probation officers and ensuring the smooth...

  • Executive Communications Manager, Chief Marketing

    2 weeks ago

    San Jose, United States Hewlett Packard Enterprise Full time

    Executive Communications Manager, Chief Marketing & Communications Officer This role has been designed as ‘Onsite’ with an expectation that you will primarily work from an HPE office. Who We Are: Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on...

  • Senior Manager, Information Security Office

    3 weeks ago

    San Jose, United States Capital One Financial Corp Full time

    Act as a central Information Security point of contact for the Enterprise platforms line of business. Coordinate and execute proactive Information Security consulting to the business and technology teams covering Infrastructure Security, Data Securit Manager, Security, Consultant, Office, Information Technology, Information, Banking

  • Human Resources Office Administrator

    1 month ago

    san jose, United States Genesis Global Workforce Solutions Full time

    Office & HR AdministratorSan Jose, CAContract to Permanent PositionOur client is looking for an Office & HR Administrator to join their team. As the go-to person for all Office administrative work, your mission is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. This position...

  • Human Resources Office Administrator

    1 month ago

    San Jose, United States Genesis Global Workforce Solutions Full time

    Office & HR AdministratorSan Jose, CAContract to Permanent PositionOur client is looking for an Office & HR Administrator to join their team. As the go-to person for all Office administrative work, your mission is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. This position...

  • Human Resources Office Administrator

    4 weeks ago

    san jose, United States Genesis Global Workforce Solutions Full time

    Office & HR AdministratorSan Jose, CAContract to Permanent PositionOur client is looking for an Office & HR Administrator to join their team. As the go-to person for all Office administrative work, your mission is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. This position...

  • Medical Office Receptionist

    4 months ago

    San Jose, United States LifeStance Health Full time

    At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare. Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is...

  • Security Officer

    4 weeks ago

    san jose, United States Heimdall Security Solutions Full time

    Company DescriptionHeimdall Security Solutions is a premier private security company dedicated to providing tailored, top-tier protection services. Named after the vigilant Norse guardian, our mission is to ensure the safety and peace of mind of our clients through a personal, proactive approach to security.We specialize in a comprehensive range of services,...

  • Security Officer

    4 weeks ago

    San Jose, United States Heimdall Security Solutions Full time

    Company DescriptionHeimdall Security Solutions is a premier private security company dedicated to providing tailored, top-tier protection services. Named after the vigilant Norse guardian, our mission is to ensure the safety and peace of mind of our clients through a personal, proactive approach to security.We specialize in a comprehensive range of services,...

  • Office Specialist II

    3 weeks ago

    San Jose, United States County of Santa Clara Full time

    Under general supervision, to perform a variety of clerical and receptionist assignments of average difficulty in providing supportive services to technical, administrative or management operations. - - - - - - - - - - - - IMPORTANT - - - - - - - - - Specialist, Office, Operations, Business Services