Office Administrator
4 days ago
Office Administrator (Part-time, Temporary)
We are looking for a temporary, part-time Office Administrator to provide coverage during a medical leave. The anticipated coverage period is from mid-October through the end of March. The preferred schedule is Monday to Friday, 8:00 AM – 2:00 PM, though there is some flexibility.
Responsibilities
- Answer and screen incoming calls, providing assistance and or furnishing information when possible
- Greet incoming visitors, determine nature and purpose of visit, notify the employee-host, and direct or escort them to specific destinations
- Serve as customer service contact for external customers including phone triage, emails and order processing.
- Maintain visitor log and issue visitor security badges
- Sort and distribute company mail; including opening and preparing Accounts Payable invoices for posting
- Order all office supplies/business cards/refreshments and maintain stock of essential items (distribute items as needed)
- Maintain upkeep of kitchen and general office equipment
- Maintain company phone list and general employee information on Company’s intranet site
- Assists in the preparation for new hires and orientation; employee workstations, photo ID and security access badges conducts training and manages new hire paperwork
- Coordinate catering requests for all company/department meetings and special events
- Schedule travel and meetings, conference calls and webinars for various departments as requested
- Calendar management and processing of expense reports for executive level staff
- Maintain training record files and database of Corporate Procedures and Standard Operating Procedures within the Quality System
- Maintain records of company corporate contracts, scanning and filing as needed. Assist in the communication between vendors and contract owners to ensure full execution of agreements.
- Serves as primary contact for facilities related matters. Coordinate facilities service requests such as maintenance and cleaning across various departments.
- In coordination with HR, supports the maintenance of current company safety programs, registrations and certifications
- File and maintain records as needed for various departments
Qualifications
- High School Degree Required. Bachelor’s Degree preferred.
- 3+ years of related office administration experience in corporate environment required.
- Experienced in Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook)
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
- Strong customer service skills including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.
- Ability to respect and maintain confidentiality.
- Ability to develop strong working relationships with people of all levels and within a team
- Service and security oriented.
- Excellent organizational ability and attention to detail.
- Excellent written and oral communication skills.
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