Administrative Assistant
7 days ago
The administrative assistant will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. The Office Administrator is responsible for managing intra-office communication protocols and streamlining administrative procedures.
The successful office administrator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
Administrative Assistant Responsibilities:
· Organize and schedule company meetings and appointments
· Manage executives' schedules, calendars, and appointments
· Maintain office policies, operations, and procedures as necessary
· Point person for office maintenance, mailing, shipping, supplies, office equipment and errands
· Coordinate with IT management company(s) on all office equipment
· Manage and maintain advertising of machinery listings
· Preform administrative duties such as data entry for managing contacts in CRM and typing machine specifications in machine listings
· Perform receptionist duties: greet visitors, and answer and direct phone calls
· Perform review and analysis of special projects and keep the management properly informed
· Ensure filing systems are maintained and current
· Ensure security, integrity, and confidentiality of data
· Monitor and maintain office supplies inventory
· Maintain a safe, secure, and pleasant work environment
Job Requirements:
- High School Diploma
- Proven office management, administrative, or assistant experience
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in Microsoft Office
- Social networking and marketing experience
- Knowledge of clerical practices and procedures
- Knowledge of QuickBooks a plus
- Knowledge of photo editing and/or Adobe software a plus
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