Office Coordinator

2 weeks ago


San Francisco, United States Innovative Driven Full time

Innovative Driven is currently seeking a full-time Office Coordinator to support a highly prestigious, international law firm client in San Francisco This is a tremendous opportunity for a strong administrative professional


Responsibilities include but are not limited to:

  • Assist Office Management and senior staff with all aspects of office administration and legal secretarial functions.
  • Communicate clearly and effectively with attorneys, clients and guests by phone, email and in-person.
  • Manage front desk reception, conference room scheduling and assist with preparation for meetings and events.
  • Maintain a fully-stocked office: assist in ordering office supplies, food & beverage, and keeping organized inventory of all supplies
  • Coordinate with other departments, including Practice Management & Marketing, Accounting, and Legal Support Services.
  • Manage calendars and arrange schedules
  • Assist with document production, photocopying and filing for the office.
  • Answer telephones and take accurate messages
  • Prepare time ticket entries and assist with client billing.
  • Assist with processing invoices, credit card reconciliation, facilities requests, building forms and vendor COI forms.
  • Perform other administrative duties as they arise.


Requirements:

  • Minimum 3 years experience in a law firm or corporate environment.
  • Excellent Microsoft Office skills.
  • Flexibility to work overtime.

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