Collections Coordinator Specialist
2 months ago
Why is This a Great Opportunity?
This position offers a dynamic and engaging work environment in the Accounts Receivable/Credit department. The role is crucial for maintaining the financial health of the organization, giving you a direct impact on its success. You'll gain hands-on experience with cash applications, credit sales, and collections across various divisions, ensuring a comprehensive understanding of the company's financial operations. With opportunities to develop your skills in account reconciliation, customer service, and credit assessment, this role serves as an excellent steppingstone for career advancement within the finance sector. The collaborative team environment and minimal supervision provide a balanced mix of independence and support, fostering both personal and professional growth.
Job Description
Overview: The Collection Coordinator Specialist is responsible for the cash application process across all company divisions. This includes managing payments, addressing shortages and deductions, approving or declining credit orders, and initiating collection activities to minimize overdue accounts.
Essential Functions:
• Download and post daily cash receipts from the bank website.
• Run internal reports and save cash files to the system drive.
• Retrieve and reconcile remittances for customer payments.
• Address discrepancies and research documentation for unposted receipts.
• Identify and address collection irregularities, such as short payments and disputes.
• Prepare reports and complete month-end closing procedures.
• Maintain department credit files.
• Generate miscellaneous invoices for non-AR deposits, ensuring accurate G/L logging.
• Assess new customers' creditworthiness and extend credit as appropriate.
• Monitor aged accounts and take preventive steps to avoid late payments.
• Make deposits and system entries for miscellaneous payments.
• Update account and MICR numbers in Adage for direct payments.
• Provide necessary documentation to secure payments from customers.
• Invoice customers through vendor portals and third-party sites.
• Manage the Credit department email box and respond to documentation requests.
• Submit periodic receivable status reports to the Credit Manager.
• Assist with Accounts Payable tasks as needed.
• Perform other responsibilities as required.
Qualifications
Education:
• High School Diploma or equivalent required.
• Relevant college-level business courses in accounting preferred.
Experience:
• 3-5 years of related experience in Accounts Receivable is required.
Knowledge:
• Strong understanding of Accounts Receivable and Credit Collections.
• Familiarity with Commence Banking Websites is a plus.
Skills:
• Proficient in account reconciliation and customer service.
• Strong critical and analytical thinking skills.
• Basic computer skills are essential.
• disabilities to perform these functions. Contact Human Resources for accommodation requests.
#29455
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