Administrative Assistant

1 month ago


Irvine, United States Ultimate Staffing Full time

Amazing opportunity at a rapidly growing, global finance company in Irvine, CA as an Administrative Assistant, covering for a 6 month Leave of Absence. Hybrid role (2 days at home/3 in office) supporting the Sales team. Very fast paced and energetic department Paying up to $33/hr DOE

  • Manage multiple calendars in MS Outlook
  • Prepare reports and presentations in MS Excel and MS Powerpoint, as well as maintaining files, records, and correspondence for meetings
  • Arrange domestic travel and include detailed itineraries for senior leadership and the their teams
  • Plan corporate events such as luncheons and team building events

  • Prefer a candidate with a Bachelor's Degree or a combination of education and experience
  • Intermediate to advanced knowledge of MS Excel, Word, Outlook and Powerpoint.

Please forward your resume if you are interested

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.



  • Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in our Irvine, California location. This role is primarily engaged in providing support to our administrative team, facilitating smooth operations within our office. Responsibilities:• Handle incoming phone calls and ensure efficient...


  • Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are welcoming an Administrative Assistant to join our team in the construction and contracting industry based in Irvine, California. This role will primarily focus on supporting our Human Resources department with administrative tasks, including data entry, document control, and internal communication.Responsibilities•...


  • Irvine, United States GoSaaS Inc Full time

    GoSaaS is an Oracle partner specializing in the implementation of Oracle Fusion Cloud solutions. We are headquartered in the USA with additional offices in Canada and Malaysia as well as a strong presence in South Asia. Our consistent ranking among the USA's fastest-growing companies and Fortune 5000 recognition for three consecutive years attest to our...


  • Irvine, United States E&J Gallo Winery Full time

    Gallo Privacy Policy Why Gallo? With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world. Apply Today! Our Brands. Your Future. This position will be based in the GALLO Sales Office locat Administrative Assistant, Administrative, Assistant, Project Management, Digital Sales, Manufacturing,...


  • Irvine, United States Ultimate Staffing Full time

    Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...


  • Irvine, United States LHH Full time

    Administrative AssistantOn-site: IrvineWe are seeking a highly organized Administrative Assistant to support the Controller and Accounting department by handling administrative tasks, managing projects, and assisting with financial documentation. This role is crucial for ensuring the smooth operation of the team and contributing to the achievement of...


  • Irvine, United States LHH Full time

    Administrative AssistantOn-site: IrvineWe are seeking a highly organized Administrative Assistant to support the Controller and Accounting department by handling administrative tasks, managing projects, and assisting with financial documentation. This role is crucial for ensuring the smooth operation of the team and contributing to the achievement of...


  • Irvine, United States Ultimate Staffing Full time

    Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $60K-$65K DOE. Local OC candidates only. Must be able to start ASAP. No relocation.This...


  • Irvine, United States Ultimate Staffing Full time

    Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $60K-$65K DOE. Local OC candidates only. Must be able to start ASAP. No relocation.This...


  • Irvine, United States PUTMANGROUP Full time

    Job DescriptionJob DescriptionAdministrative AssistantCPA FIRM has an immediate opening for an energetic, tech-savvy, and exceptional Administrative Assistant to join our CPA and wealth management firm. Our Administrative Assistant has several important functions in our firm. The effective Admin Assistant will combine comprehensive experience, skills, and...


  • Irvine, United States Vaco Full time

    Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful, detail-oriented,...


  • Irvine, United States Vaco Full time

    Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful,...


  • Irvine, United States Virtual Full time

    Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful,...


  • Irvine, United States Vaco Full time

    Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful, detail-oriented,...


  • Irvine, United States Ultimate Staffing Full time

    Administrative Assistant Location: Irvine, CA Pay Rate: $20-22/hr Employment Type: Full-Time, Onsite Overview: We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the Workers' Compensation...


  • Irvine, United States Human Options Full time

    Job Details Level Experienced Job Location Business Office - Irvine, CA Salary Range $23.00 - $27.00 Hourly Job Shift Office Hours Description Summary Reporting to the Community Based Services Manager, the Administrative Assistant is responsible for receiving all visitors at the front desk of the business office, responsible for data entry and providing...


  • Irvine, United States Access Electrical & Lighting Full time

    Job DescriptionJob DescriptionJob Posting: Administrative Assistant for Commercial Electric CompanyLocation: Irvine, CAPosition Type: Full-TimePay: $25/hrAbout Us:We are a reputable commercial electric company specializing in providing high-quality electrical services to businesses. We are currently seeking a detail-oriented, experienced administrative...


  • Irvine, United States Ultimate Staffing Full time

    Administrative Assistant Location: Irvine, CAPay Rate: $20-22/hrEmployment Type: Full-Time, OnsiteOverview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the Workers' Compensation team on...


  • Irvine, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionAdministrative AssistantLocation: Irvine, CAPay Rate: $20-22/hrEmployment Type: Full-Time, OnsiteOverview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the...


  • Irvine, United States Ultimate Staffing Full time

    Administrative Assistant Location: Irvine, CAPay Rate: $20-22/hrEmployment Type: Full-Time, OnsiteOverview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the Workers' Compensation team on...