Current jobs related to Administrative Assistant - Irvine - Ultimate Staffing


  • Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in our Irvine, California location. This role is primarily engaged in providing support to our administrative team, facilitating smooth operations within our office. Responsibilities:• Handle incoming phone calls and ensure efficient...


  • Irvine, United States GoSaaS Inc Full time

    GoSaaS is an Oracle partner specializing in the implementation of Oracle Fusion Cloud solutions. We are headquartered in the USA with additional offices in Canada and Malaysia as well as a strong presence in South Asia. Our consistent ranking among the USA's fastest-growing companies and Fortune 5000 recognition for three consecutive years attest to our...


  • Irvine, United States PUTMANGROUP Full time

    Job DescriptionJob DescriptionAdministrative AssistantCPA FIRM has an immediate opening for an energetic, tech-savvy, and exceptional Administrative Assistant to join our CPA and wealth management firm. Our Administrative Assistant has several important functions in our firm. The effective Admin Assistant will combine comprehensive experience, skills, and...


  • Irvine, United States Virtual Full time

    Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful,...


  • Irvine, United States TME & Affiliates, Inc Full time

    Job DescriptionJob DescriptionAbout Us:TME & Affiliates, Inc. is a well-established paint and finish specialty construction company proudly serving the Irvine community for 36 years. We're a tight-knit team divided into two main groups: Office Operations, handling the administrative side, and Field Operations, focused on the construction aspects. We...


  • Irvine, United States StorAmerica Management Full time

    If you are a motivated individual, and a self-starter with a can-do attitude, we would love to hear from you! The position is based at the Corporate Office located in Irvine. Hours are 9 a.m. - 6 p.m., Monday thru Friday. Compensation: $23.00 hourly, $200.00/monthly car allowance, and $75/monthly cell phone allowance. Job Qualifications: We are looking...


  • Irvine, United States StorAmerica Management Full time

    If you are a motivated individual, and a self-starter with a can-do attitude, we would love to hear from you! The position is based at the Corporate Office located in Irvine. Hours are 9 a.m. - 6 p.m., Monday thru Friday. Compensation: $23.00 hourly, $200.00/monthly car allowance, and $75/monthly cell phone allowance. Job Qualifications: We are looking...


  • Irvine, United States Evans Fears Schuttert McNulty Mickus Full time

    Evans Fears Schuttert McNulty Mickus, a trial litigation firm has an opening in our Irvine, California office for an Administrative Assistant. Two (2) years' experience with a litigation firm is preferred. This position works with a team of attorneys and paralegals and performs a variety of duties. This is a full-time position. We offer a competitive...


  • Irvine, United States Evans Fears Schuttert McNulty Mickus Full time

    Evans Fears Schuttert McNulty Mickus, a trial litigation firm has an opening in our Irvine, California office for an Administrative Assistant. Two (2) years' experience with a litigation firm is preferred. This position works with a team of attorneys and paralegals and performs a variety of duties. This is a full-time position. We offer a competitive...


  • Irvine, California, United States Taber Company Full time

    Company OverviewThe Taber Company is a leading organization in its industry, dedicated to excellence and innovation. As an Administrative Clerk Intern, you will play a vital role in supporting the Director of Administration and contributing to the success of our team.Job SummaryWe are seeking a highly motivated and detail-oriented individual to join our...


  • Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a permanent employment opportunity for a Detail Oriented Administrative Assistant based in Irvine, California. As an integral part of our team, you will be responsible for various administrative tasks including data entry, customer service, and managing inbound and outbound calls. This role requires working...


  • Irvine, United States Zuum Transportation Inc Full time

    Administrative Assistant Zuum is a rapidly growing, tech startup which is transforming the $1.2 trillion logistics industry. Zuum connects enterprise shippers to carriers on an automated platform. To better understand what we are about, please check out our website Zuum Transportation and our Career Page. The Administrative Assistant manages and handles...


  • Irvine, California, United States Adriana's Insurance Full time

    We are seeking a highly organized and detail-focused Executive Assistant to provide top-notch administrative support to our executives. In this role, you will be responsible for coordinating schedules, preparing documents, communicating with stakeholders, and performing various administrative tasks.Duties:Schedule Management: Organize and manage executives'...


  • Irvine, United States Hansung USA Full time

    Job DescriptionJob DescriptionSalary: 50 - 55K DOEAdministrative AssistantHansung Beauty GroupWe are an Asian beauty expert group who are expertized in digital marketing, eCommerce and B2B distribution in North America. Be part of our team for big Korean and Japanese Beauty brands, one of the fastest growing in beauty industry.Responsibilities: Perform...


  • Irvine, United States Zuum Transportation Inc Full time

    Job DescriptionJob DescriptionAdministrative AssistantZuum is a rapidly growing, tech startup which is transforming the $1.2 trillion logistics industry. Zuum connects enterprise shippers to carriers on an automated platform. To better understand what we are about, please check out our website Zuum Transportation and our Career Page.The Administrative...


  • Irvine, United States Mass Tort Strategies Full time

    Application Instructions; To apply for this position, please complete the following steps:1. Email Your Resume: Send it to recruiting@masstortstrategies.com with the subject line: “Secretary/Admin Assistant” + {Your Full Legal Name}2. In Your Email:Confirm that you’ve read the full job posting and meet the listed qualifications.Tell us why...


  • Irvine, United States Mass Tort Strategies Full time

    Application Instructions; To apply for this position, please complete the following steps:1. Email Your Resume: Send it to recruiting@masstortstrategies.com with the subject line: “Secretary/Admin Assistant” + {Your Full Legal Name}2. In Your Email:Confirm that you’ve read the full job posting and meet the listed qualifications.Tell us why...


  • Irvine, United States CuraPatient Inc Full time

    Who We Are CuraPatient, based in Irvine, California, is an award-winning AI platform revolutionizing the healthcare industry. Our software with generative AI tools, backed by a secure FedRAMP HIGH-certification infrastructure, streamlines tasks and optimizes patient encounters. We provide scalable solutions personalized and tailored to specific patient...


  • Irvine, United States CuraPatient Inc. Full time

    Job DescriptionJob DescriptionSalary: $25 - $30 an hourWho We AreCuraPatient, based in Irvine, California, is an award-winning AI platform revolutionizing the healthcare industry. Our software with generative AI tools, backed by a secure FedRAMP HIGH-certification infrastructure, streamlines tasks and optimizes patient encounters. We provide scalable...


  • Irvine, California, United States Reel Fathers Rights Full time

    Reel Fathers Rights is a rapidly growing family law practice seeking a skilled Legal Secretary to join our team. As a key member of our staff, you will play a crucial role in supporting our attorneys and contributing to the success of our firm.Our ideal candidate is an organized and detail-oriented individual with excellent communication skills. They should...

Administrative Assistant

2 weeks ago


Irvine, United States Ultimate Staffing Full time

Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $60K-$65K DOE. Local OC candidates only. Must be able to start ASAP. No relocation.


This role requires the Administrative Assistant to produce documents, reports and other deliverables. Previous experience working for a Consulting, or Engineering firm is preferred. Must have experience WORD PROCESSING.


The primary function of this administrative/office assistant is to provide support in the development and production of client deliverables and general administrative assistance to Technical & Administrative Staff.
Typical responsibilities will include but are not limited to the following:
* Formatting and QCing of client deliverables
* Production of client deliverables, technical reports
* Organization and maintenance of project files
* Create spreadsheets, enter and import data into MS Word documents
* Compose letters and routine correspondence
* Litigation support, indexing, converting documents using OCR
* Preparation of marketing materials
* Database entry of project files
* Project file purging before archival
* Provide Reception support
* Invoice or statement reconciliation
* Webcast, meeting, & conference coordination, maintenance and setup
* Employee and/or client meeting/event planning
* Catering coordination
* Office Facilities-Common areas stocking and maintenance
* Security-Building and parking access coordination & maintenance with building Property Manager
* Availability to commute and provide support to Los Angeles Office on occasion, as needed
* Recruiting administrative support and candidate interview coordination
* Coordinate travel arrangements
* Maintain Principal contacts and calendar

Requirements:
* Minimum 3 years' experience administrative support.
* BA/BS degree or equivalent preferred, but not required, can may be substituted/considered in lieu of years of experience
* Self-starter, quickly grasp issues, and attend to details while keeping the big picture in mind.
Technical Skills:
* Advanced Microsoft Word skills, including the use of styles.
* Proficient in Microsoft Excel, Outlook, PowerPoint.
* Proficient in Adobe Acrobat Professional.
* Compile data, prepare expense reports, design staff and office forms.
* The ability to work with calendars and resources in Outlook.
* Keen eye for detail and accuracy.
* Experienced in editing and proofreading lengthy documents with focus on format, spelling, accuracy, sentence syntax/structure, and grammar.
* Accustomed to working with technical vocabularies from a variety of fields.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.