Executive Assistant

3 weeks ago

Austin, United States Burnett Specialists Staffing | Recruiting Full time

Purpose driven, physician led private equity firm that provides strategic and financial support to innovative medical technology companies is seeking an Executive Assistant to support their CEO and Investment team. Generous benefits include fully paid insurance by the company, substantial 401K matching, bonus opportunities and 3 weeks of PTO. This is an onsite position in North Austin in the Domain.



Responsibilities:


  • Manage complex and ever-changing schedules, proactively resolve conflicts before and as they arise, and ensure meetings are set in an efficient manner.
  • Work collaboratively with other employees for coordination, info sharing, learnings.
  • Coordinate travel for the CEO and, when necessary, members of their team, including air and ground transportation, hotel accommodations, and other reservations as needed.
  • Ensure the CEO is prepared with all materials and information for meeting, events, and travel.
  • Flexibility with regards to working hours and willingness to work overtime when required
  • Prepare and submit expense reports in a timely fashion, in accordance with company policies.
  • Work closely and effectively with the executive leaders to keep well informed of upcoming commitments and responsibilities, following up appropriately.
  • Execution of special projects related to above areas on an as-requested basis.
  • Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
  • Manage emails, letters, packages, phone calls and other forms of correspondence.
  • Preparing, printing & collating presentations on PowerPoint. Submit reports and prepare proposals and presentations as needed.
  • Support bookkeeping and budgeting procedures for the company.
  • Create and update databases and records for financial information, personnel and other data.
  • Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.



Qualifications:


  • 4-7+ years of executive administrative support and office administration management.
  • Experience in the financial services industry is a plus (preferably in a consulting firm or Investment Banking).
  • Tech and Web-savvy - Microsoft Office suite (Outlook, Word, Excel, and PowerPoint), Expensify, Docusign.

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