Executive Assistant to VP

2 weeks ago


Newport Beach, United States Kimco Staffing Services, Inc. Full time

Growing professional firm located in Newport Beach is adding to our team, and looking for an experienced Executive Assistant to add to our administrative team. This is a permanent full time position with excellent salary and benefits.


Overview:

The Executive Assistant will play a crucial role in the daily operations of the company and contribute to its overall success. This position will assist our top executives, along with providing backup support for other senior executives. The Executive Assistant works closely with the administrative staff as a cohesive team to ensure the office runs smoothly. Our goal is to maintain a happy and productive work culture.


In this crucial role, some of your main responsibilities will entail the following:

  • Manage office communication and assist with executive travel and expense reporting.
  • Schedule and prepare meetings, create reports and materials, and act as a point of contact for internal and external partners.
  • Organize inter-office events and maintain conference room schedules.
  • Order necessary office supplies and schedule delivery services.
  • Maintain the company contact list.


Requirements:

  • Ability to work in the office daily in Newport Beach (this is not remote)
  • 5 + years of supporting top executives
  • 10+ years’ experience as an Executive Assistant
  • Well versed using meeting systems such as Zoom, Microsoft Teams & Outlook
  • Expert skills using Microsoft Office Suite and Adobe Acrobat Pro
  • Uphold company core values in all staff communications
  • Act with integrity, professionalism, and confidentiality
  • Strong emotional intelligence and interpersonal skills
  • Outstanding written and verbal communication skills
  • Advanced analytical and problem-solving skills
  • Excellent organizational skills with strong attention to detail
  • Ability to independently prioritize and manage time efficiently


Salary:

Excellent salary range depending on experience level + excellent benefits package


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