Division Executive Administrative Assistant

3 weeks ago

Newport Beach, United States Pacific Life Full time

Job Description:

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead - our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate and innovate - pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it's the right thing to do. Pacific Life is more than a job, it's a career with purpose. It's a career where you have the support, balance, and resources to make a positive impact on the future - including your own.

We're actively seeking a talented Division Executive Administrative Assistant to join our Corporate Division to support the Chief Human Resources Officer (CHRO) in Newport Beach, CA. This role is hybrid in the office three days a week. We believe in empowering our employees to get work done both in and out of the office.

How you'll help move us forward:

* Anticipate needs, obstacles, and opportunities and act accordingly.
* Effectively organize and manage the CHRO's calendar and meetings using MS Outlook
* Treat and address applicable issues with utmost sensitivity and confidentiality.
* Serve as a point of contact for all internal and external visitors and interact with them in a professional manner.
* Prepare correspondence and documents as assigned using demonstrated proficiency in written communication.
* Make travel arrangements (including international) and prepare expense reports using Concur
* Receive and respond to phone calls and emails in a professional manner
* Partner, collaborate and provide back-up support to other Executive Committee Administrative Assistants.
* Complete miscellaneous tasks and projects for the HR department as assigned.

The experience you bring:

* 6+ years of administrative experience supporting C-level executives in a corporate environment.
* Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook) and Adobe Acrobat
* Excellent editing and proofreading skills
* Approachable, professional, and self-motivated individual with a positive and collaborative attitude
* Ability to make independent decisions regarding planning, organizing, and scheduling work
* Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quickly
* Excellent problem solving and administrative skills to handle a wide variety of complex situations
* Keen attention to detail and uses sound judgment
* Excellent oral and written communication skills, ability to work well with all levels of people within the organization

What makes you stand out:

* Experience working at a global organization and working with people in international time zones
* Experience supporting a CHRO

You can be who you are.

People come first here. We're committed to a diverse, equitable and inclusive workforce. Learn more about how we create a welcoming work environment through Diversity, Equity, and Inclusion at www.pacificlife.com. What's life like at Pacific Life? Visit Instagram.com/lifeatpacificlife.

#LI-AJ1

#LI-hybrid

Base Pay Range:

The base pay range noted represents the company's good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

$42.84 - $52.36

Your Benefits Start Day 1

Your wellbeing is important to Pacific Life, and we're committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we've got you covered.

* Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents


* Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off


* Paid Parental Leave as well as an Adoption Assistance Program


* Competitive 401k savings plan with company match and an additional contribution regardless of participation



EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

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