Legal Department Administrator

1 week ago

Tampa, United States Crown Holdings, Inc. Full time

Position Overview, Duties:


The Legal Department Administrator will perform administrative support tasks for all members of the Crown Legal Department located in Tampa, FL and Yardley, PA. This individual will:

  • support 4 attorneys and two paralegals
  • has a working knowledge of the duties of all members of the team, and
  • works with all levels of company management and staff around the world.


Responsibilities:

  • Manage all administrative tasks and details for Legal Department team members as assigned
  • Assist with setting up and overseeing administrative policies and procedures for Legal Department
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, procedures, or expenditures
  • Payment and processing of vendor invoices
  • Preparation and maintenance of BoardVantage Board portal, including posting Boardbooks, meeting tiles and briefcase materials
  • Assistance in logistics for and communication with Board members and executives re: Board and Shareholder Meetings
  • Manage and maintain schedules, make travel arrangements, and prepare and file expense reports for Department members
  • Manage and maintain bar memberships, trade association memberships, CLE training certifications, etc. for Department members
  • Schedule and oversee events, visits, meetings, etc. for Department members
  • Create, develop, review or edit presentations, reports, agendas, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software


Job Requirements


Qualifications:

  • 3-5 years Administrative Assistant experience, preferably supporting legal professional(s)
  • Ability to support several professionals simultaneously
  • Excellent communication (oral/written), organization and interpersonal skills
  • Ability to work equally well independently or as part of a team, as needs require
  • Proficient in Microsoft Word, Excel, PowerPoint, SharePoint and Outlook
  • Experience generating reports, presentations, and managing data in spreadsheets and databases
  • Experience handling vendor payment processing
  • Ability to work within a complex corporate structure to properly review and route necessary legal documents
  • Experience managing travel and event planning: experience with international travel arrangements including passports, visas, etc.
  • Ability to prioritize workload and to promptly respond to requests or needs for information or assistance
  • Strong multi-tasking skills
  • Demonstrated organizational/project management skills; proven problem solving, decision making and interpersonal skills with experience providing complex, confidential administrative support


Personal Attributes:

  • Team Player
  • Solid written/verbal presentation skills
  • Technology savvy – exceptional Excel/PowerPoint/Word/SharePoint skills – familiarity with BoardVantage a plus
  • Constant focus on improving processes and simplifying burden placed on business leaders
  • Deadline minded; results driven
  • Strong listening skills and ability to work with colleagues from Company locations around the world


Note: This is an office-based position, and individuals are expected to be in the office daily. Crown offers a flexible work hour schedule.

  • Legal Department Administrator

    6 days ago

    Tampa, United States Crown Cork & Seal USA, Inc. Full time

    About Crown: CROWN Cork & Seal USA, Inc., a wholly owned company of Crown Holdings, Inc. is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world. We do this by delivering innovative packaging that...

  • Legal Department Administrator

    6 days ago

    Tampa, United States Crown Cork & Seal USA, Inc. Full time

    About Crown:CROWN Cork & Seal USA, Inc., a wholly owned company of Crown Holdings, Inc. is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world. We do this by delivering innovative packaging that...

  • Legal Department Administrator

    6 days ago

    TAMPA, United States Crown Cork & Seal USA, Inc. Careers Full time

    About Crown: CROWN Cork & Seal USA, Inc., a wholly owned company of Crown Holdings, Inc. is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world.  We do this by delivering innovative packaging that...

  • Legal Department Administrator

    5 days ago

    TAMPA, United States Crown Cork & Seal USA, Inc. Careers Full time

    About Crown: CROWN Cork & Seal USA, Inc., a wholly owned company of Crown Holdings, Inc. is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world.  We do this by delivering innovative packaging that...

  • Legal Department Administrator

    6 days ago

    Tampa, United States Crown Cork & Seal USA, Inc. Full time

    About Crown: CROWN Cork & Seal USA, Inc., a wholly owned company of Crown Holdings, Inc. is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world.  We do this by delivering innovative packaging that...

  • Legal Department Administrator

    5 days ago

    Tampa, FL, United States Crown Cork & Seal USA, Inc. Full time

    About Crown: CROWN Cork & Seal USA, Inc., a wholly owned company of Crown Holdings, Inc. is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world.  We do this by delivering innovative packaging that...

  • Crown Holdings, Inc. | Legal Department Administrator | tampa, fl

    7 days ago

    tampa, United States Crown Holdings, Inc. Full time

    Position Overview, Duties:The Legal Department Administrator will perform administrative support tasks for all members of the Crown Legal Department located in Tampa, FL and Yardley, PA. This individual will:support 4 attorneys and two paralegalshas a working knowledge of the duties of all members of the team, andworks with all levels of company management...

  • Crown Holdings, Inc. | Legal Department Administrator | tampa, fl

    7 days ago

    tampa, United States Crown Holdings, Inc. Full time

    Position Overview, Duties:The Legal Department Administrator will perform administrative support tasks for all members of the Crown Legal Department located in Tampa, FL and Yardley, PA. This individual will:support 4 attorneys and two paralegalshas a working knowledge of the duties of all members of the team, andworks with all levels of company management...

  • Legal Administrative Assistant

    3 weeks ago

    Tampa, United States Ascendo Resources Full time

    Legal Administrative Assistant – Tampa, FLAre you a detail-oriented professional with expertise in construction litigation? Join our dynamic legal team as a Legal Administrative Assistant in Tampa, FL. We are seeking a candidate with a strong background in litigation support to help our attorneys excel in state and federal cases.Key Qualifications4+ years...

  • Legal Administrative Assistant

    1 week ago

    Tampa, United States Ascendo Resources Full time

    Position Overview:We are seeking a detail-oriented and organized Legal Administrative Assistant to join our team. This role will support attorneys in managing construction litigation cases and ensuring smooth office operations. If you are a proactive professional with strong administrative skills and an interest in legal processes, we’d love to hear from...

  • Legal Administrative Assistant

    4 weeks ago

    Tampa, United States Ascendo Resources Full time

    Qualifications:Minimum of 4 years of experience as a legal administrative assistant with a focus on litigation, both state and federal.Trial experience and preparation is preferred.Must be proactive, flexible, have excellent organizational and communication skillsProficiency in using Microsoft Word, Excel, Outlook and PowerPoint; Filesite experience is a...

  • Legal Administrative Assistant

    1 month ago

    Tampa, United States AppleOne Full time

    Job DescriptionJob DescriptionImmediate need for a Legal Administrative Assistant seeking a stable, prestigious opportunity working for our client located in Tampa, FL. Qualified candidates must possess a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation. Qualified candidates must demonstrate technical...

  • Senior Legal Administrator

    1 week ago

    Tampa, Florida, United States J STEELE OLMSTEAD PA Full time

    About J STEELE OLMSTEAD PAWe are a law firm seeking an experienced Senior Legal Administrator to join our team.Compensation PackageThe estimated annual salary for this position is $63,000. We offer a competitive compensation package that includes benefits and opportunities for professional growth.Job DescriptionKey Responsibilities:Prepare correspondence for...

  • Professional Law Firm Administrative Assistant

    1 week ago

    Tampa, Florida, United States The Legal Registry Full time

    Job OverviewWe are seeking a highly skilled Legal Administrative Assistant to join our dynamic team in St. Pete. As a key member of our support staff, you will be responsible for providing exceptional administrative assistance to our paralegals and attorneys, ensuring seamless day-to-day operations.Key Responsibilities:Maintain accurate and up-to-date client...

  • Legal Assistant

    2 months ago

    Tampa, United States AppleOne Employment Services Full time

    This position performs various legal administrative support duties and delivers high-quality service to clients, committing to integrity and excellence. The responsibilities include prioritizing, managing, following through on multiple projects, and communicating effectively, courteously, and professionally with clients, attorneys, staff, the Judiciary and...

  • Legal Assistant

    2 weeks ago

    Tampa, United States LHH Full time

    Overview:We are looking for an experienced Legal Assistant to join our client's litigation team. This role is crucial in supporting the attorneys and paralegals through various stages of litigation, from pre-trial preparations to post-trial documentation. The Legal Assistant will be responsible for managing schedules, handling correspondence, organizing case...

  • Legal Secretary

    1 month ago

    Tampa, United States Jackson Lewis P.C. Full time

    Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged,...

  • Trusts & Estates Legal Admin

    4 weeks ago

    Tampa, United States Jobot Full time

    Job DescriptionJob Description1:1 support | Paid parking/401k match/20 PTOThis Jobot Job is hosted by: Natasha van der GriendtAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $65,000 - $70,000 per yearA bit about us:For nearly a century, our law firm client has been a cornerstone of Florida's legal...

  • Legal Assistant

    3 weeks ago

    Tampa, United States LHH Full time

    Role: Commercial Real Estate Legal AssistantLocation: Tampa, FL – Hybrid (2 days WFH)Pay: $65K-78k LHH is seeking a detail-oriented and experienced Commercial Real Estate Legal Assistant to join our client’s team in Tampa, FL. This hybrid role offers flexibility with two work-from-home days per week. The ideal candidate will support attorneys in...

  • Legal Assistant

    1 month ago

    Tampa, United States TempExperts Full time

    Litigation Legal Assistant/ParalegalTampa, FloridaTempExperts is seeking a Litigation Legal Assistant/Paralegal with extensive experience in Federal cases to join a dynamic legal team in Tampa, FL. This is a Temp to Hire opportunity. The ideal candidate must be detail-oriented and have litigation experience. Key Responsibilities: Assist attorneys in all...