Crown Holdings, Inc. | Legal Department Administrator | tampa, fl
7 days ago
Position Overview, Duties:
The Legal Department Administrator will perform administrative support tasks for all members of the Crown Legal Department located in Tampa, FL and Yardley, PA. This individual will:
- support 4 attorneys and two paralegals
- has a working knowledge of the duties of all members of the team, and
- works with all levels of company management and staff around the world.
Responsibilities:
- Manage all administrative tasks and details for Legal Department team members as assigned
- Assist with setting up and overseeing administrative policies and procedures for Legal Department
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, procedures, or expenditures
- Payment and processing of vendor invoices
- Preparation and maintenance of BoardVantage Board portal, including posting Boardbooks, meeting tiles and briefcase materials
- Assistance in logistics for and communication with Board members and executives re: Board and Shareholder Meetings
- Manage and maintain schedules, make travel arrangements, and prepare and file expense reports for Department members
- Manage and maintain bar memberships, trade association memberships, CLE training certifications, etc. for Department members
- Schedule and oversee events, visits, meetings, etc. for Department members
- Create, develop, review or edit presentations, reports, agendas, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software
Job Requirements
Qualifications:
- 3-5 years Administrative Assistant experience, preferably supporting legal professional(s)
- Ability to support several professionals simultaneously
- Excellent communication (oral/written), organization and interpersonal skills
- Ability to work equally well independently or as part of a team, as needs require
- Proficient in Microsoft Word, Excel, PowerPoint, SharePoint and Outlook
- Experience generating reports, presentations, and managing data in spreadsheets and databases
- Experience handling vendor payment processing
- Ability to work within a complex corporate structure to properly review and route necessary legal documents
- Experience managing travel and event planning: experience with international travel arrangements including passports, visas, etc.
- Ability to prioritize workload and to promptly respond to requests or needs for information or assistance
- Strong multi-tasking skills
- Demonstrated organizational/project management skills; proven problem solving, decision making and interpersonal skills with experience providing complex, confidential administrative support
Personal Attributes:
- Team Player
- Solid written/verbal presentation skills
- Technology savvy – exceptional Excel/PowerPoint/Word/SharePoint skills – familiarity with BoardVantage a plus
- Constant focus on improving processes and simplifying burden placed on business leaders
- Deadline minded; results driven
- Strong listening skills and ability to work with colleagues from Company locations around the world
Note: This is an office-based position, and individuals are expected to be in the office daily. Crown offers a flexible work hour schedule.
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tampa, United States Crown Holdings, Inc. Full timePosition Overview, Duties:The Legal Department Administrator will perform administrative support tasks for all members of the Crown Legal Department located in Tampa, FL and Yardley, PA. This individual will:support 4 attorneys and two paralegalshas a working knowledge of the duties of all members of the team, andworks with all levels of company management...
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