Law Firm Administrator

2 months ago

Wellesley, United States King & Bishop Full time

The Law Firm Administrator plays a key leadership role and is responsible for managing the daily operations of a mid-sized law firm, that is growing and expanding. This role requires a polished, professional individual who is proactive and adept at multitasking in a dynamic environment. The administrator will ensure the firm's financial health, manage human resources, oversee office operations, and maintain high standards of client service and regulatory compliance.


Key Responsibilities:


Financial Management:

  • Oversee and manage the firm’s financial operations, including budgeting, forecasting, and financial reporting.
  • Handle accounts payable and receivable, payroll, and the billing process with accuracy and efficiency.
  • Collaborate with external accountants to ensure compliance with tax regulations and financial reporting standards.
  • Monitor financial performance, identify cost-saving opportunities, and implement strategic financial initiatives.

Human Resources:

  • Lead recruitment, onboarding, and retention efforts for both legal and support staff.
  • Manage employee benefits, compensation packages, and performance evaluations.
  • Maintain employee records.
  • Ensure compliance with employment laws and foster a positive workplace culture.
  • Address employee relations issues with discretion and professionalism, facilitating conflict resolution when necessary.

Office Management:

  • Ensure smooth day-to-day office operations, including managing office supplies, equipment, and vendor relationships.
  • Implement and maintain office policies and procedures that promote efficiency and professionalism.
  • Coordinate with IT to ensure the firm’s technology infrastructure is reliable and secure.
  • Create a professional office environment that reflects the firm’s high standards.

Strategic Planning:

  • Assist in the development and execution of the firm’s strategic goals.
  • Provide insights and recommendations based on analysis of firm performance.
  • Work closely with partners to identify and pursue growth opportunities, including potential practice expansions.

Client Relations:

  • Ensure exceptional client service by overseeing client intake processes and maintaining accurate client records.
  • Address client concerns promptly and professionally, ensuring effective communication between clients and the legal team.
  • Support the firm’s reputation for excellence by ensuring client interactions are handled with the highest level of professionalism.

Marketing and Business Development:

  • Support the firm’s marketing initiatives, including online presence, client outreach, and networking events.
  • Assist in organizing and managing business development activities that promote the firm’s services.
  • Maintain and update the firm’s website and social media profiles to reflect the firm’s brand and values.

Qualifications:

  • Bachelor’s degree in Business Administration, Management, or a related field.
  • At least 5-7 years of experience in law firm administration or a similar role, preferably in a mid-sized firm.
  • Polished and professional demeanor, with strong interpersonal and communication skills.
  • Proactive, self-starter with the ability to anticipate needs and handle multiple tasks simultaneously.
  • Extensive knowledge of financial management, human resources, and office operations.
  • Proficiency in legal management software, Microsoft Office Suite, and accounting software.
  • Discretion in handling confidential information and matters.
  • Strong problem-solving skills and the ability to thrive in a fast-paced environment.

Preferred Skills:

  • Experience in legal compliance, risk management, and client relations.
  • Knowledge of law firm billing practices and financial systems.
  • Experience in marketing and business development within a legal setting.

Working Conditions:

  • Full-time position with the possibility of extended hours during busy periods.
  • This position is in the office and occasional travel for meetings, conferences, or client events.

  • Law Firm Administrator

    2 months ago

    wellesley, United States King & Bishop Full time

    The Law Firm Administrator plays a key leadership role and is responsible for managing the daily operations of a mid-sized law firm, that is growing and expanding. This role requires a polished, professional individual who is proactive and adept at multitasking in a dynamic environment. The administrator will ensure the firm's financial health, manage human...

  • Law Firm Administrator

    2 months ago

    Wellesley, United States King & Bishop Full time

    The Law Firm Administrator plays a key leadership role and is responsible for managing the daily operations of a mid-sized law firm, that is growing and expanding. This role requires a polished, professional individual who is proactive and adept at multitasking in a dynamic environment. The administrator will ensure the firm's financial health, manage human...

  • Law Firm Administrator

    1 month ago

    Wellesley, United States King & Bishop Full time

    The Law Firm Administrator plays a key leadership role and is responsible for managing the daily operations of a mid-sized law firm, that is growing and expanding. This role requires a polished, professional individual who is proactive and adept at multitasking in a dynamic environment. The administrator will ensure the firm's financial health, manage human...

  • Law Firm Administrator

    2 weeks ago

    Wellesley, United States King & Bishop Full time

    The Law Firm Administrator plays a key leadership role and is responsible for managing the daily operations of a mid-sized law firm, that is growing and expanding. This role requires a polished, professional individual who is proactive and adept at multitasking in a dynamic environment. The administrator will ensure the firm's financial health, manage human...

  • Law Firm Operations Manager

    2 weeks ago

    Wellesley, Massachusetts, United States King & Bishop Full time

    Job Title: Law Firm AdministratorKing & Bishop is seeking a highly skilled and experienced Law Firm Administrator to join our team. As a key member of our leadership team, you will be responsible for managing the daily operations of our mid-sized law firm, ensuring the firm's financial health, managing human resources, overseeing office operations, and...

  • Law Firm Operations Manager

    2 weeks ago

    Wellesley, Massachusetts, United States King & Bishop Full time

    Job Title: Law Firm AdministratorThe Law Firm Administrator plays a pivotal role in ensuring the smooth operation of a mid-sized law firm. This individual is responsible for overseeing the firm's daily activities, managing its financial health, and maintaining high standards of client service and regulatory compliance.Key Responsibilities:Financial...

  • Estate Law Attorney

    1 day ago

    Wellesley, Massachusetts, United States gpac Full time

    Senior Attorney Job Posting: We are seeking a highly experienced Senior Attorney to join our team at GPAC. The ideal candidate will have extensive experience in one or more of the following areas: estate law, business law, real estate law, or banking law. Key Responsibilities:Provide expert legal advice and representation in estate, business, real estate,...

  • Trusts & Estates Attorney - Estate Planning and Administration

    1 week ago

    Wellesley, Massachusetts, United States Margolis Bloom & D'Agostino Full time

    Job DescriptionMargolis Bloom & D'Agostino, a leading elder law and estate planning firm, seeks an associate attorney with 0-3 years of experience to join our team in Wellesley. The ideal candidate will focus on estate plan drafting, probate and trust administration, adult guardianship and conservatorship court proceedings.Key Responsibilities...

  • Administrative Assistant

    2 weeks ago

    Wellesley, Massachusetts, United States Equitable Advisors LLC Full time

    Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Equitable Advisors LLC. As an Administrative Assistant, you will provide essential support to our practice, assisting with paperwork processing and organization, scheduling and coordinating client review appointments, and providing...

  • Administrative Support Specialist

    1 month ago

    Wellesley, Massachusetts, United States Equitable Advisors Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Equitable Advisors. As an Administrative Assistant, you will play a critical role in supporting our financial professionals and providing exceptional client service.Responsibilities:Assist with paperwork processing and...

  • Administrative Coordinator

    2 weeks ago

    Wellesley, Massachusetts, United States Equitable Advisors LLC Full time

    About the RoleWe are seeking an Administrative Assistant to join our team at Equitable Advisors LLC. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.ResponsibilitiesProvide administrative support to our financial professionals, including scheduling appointments and managing paperwork.Assist with...

  • Administrative Support Specialist

    2 weeks ago

    Wellesley, Massachusetts, United States Equitable Advisors LLC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Equitable Advisors LLC. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our financial services and wealth management practice.ResponsibilitiesAssist with paperwork processing and...

  • Administrative Support Specialist

    3 weeks ago

    Wellesley, Massachusetts, United States Equitable Advisors LLC Full time

    About the RoleWe are seeking an Administrative Assistant to join our team at Equitable Advisors LLC. As an Administrative Assistant, you will play a vital role in supporting our financial professionals and clients.ResponsibilitiesAssist with paperwork processing and organizationSchedule and coordinate client review appointmentsProvide general administrative...

  • Probate Estate Administrator

    1 month ago

    Wellesley Hills, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH Recruitment Solutions, in partnership with a prestigious law firm in Wellesley, is seeking an experienced Probate Estate Administrator to join their team.This position offers a hybrid schedule.Experience filing Estate tax returns for large estates is required.Responsibilities:· Assisting with all aspects of probate and...

  • Probate Estate Administrator

    4 weeks ago

    Wellesley Hills, Massachusetts, United States LHH Recruitment Solutions Full time

    Job OpportunityLHH Recruitment Solutions, in partnership with a prestigious law firm, is seeking an experienced professional to fill a key role in their team.This position offers a hybrid schedule and the opportunity to work with a reputable organization.Key responsibilities include:Assisting with all aspects of probate and estate administrationPreparing...

  • Administrative Assistant

    1 week ago

    Wellesley Hills, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionThe Administrative Assistant is responsible for general office tasks including maintenance of client data and client files. Must be able to communicate proactively with clients to ensure needs and deadlines of clients are met. Role requires an intuitive and resourceful individual capable of problem solving, taking on...

  • Trusts and Estates Attorney

    2 weeks ago

    Wellesley, Massachusetts, United States Margolis Bloom & D'Agostino Full time

    Job OpportunityMargolis Bloom & D'Agostino, a leading elder law and estate planning firm, is seeking a skilled associate to join our team in Wellesley. As a key member of our team, you will be responsible for drafting estate plans, overseeing client execution, and handling probate and trust administration.Key Responsibilities:Drafting trust and estate...

  • Administrative Support Specialist

    7 days ago

    Wellesley Hills, Massachusetts, United States Ultimate Staffing Services Full time

    Job DescriptionThe Administrative Assistant plays a vital role in maintaining the smooth operation of our office. This position requires a highly organized and detail-oriented individual who can effectively manage multiple tasks and responsibilities.Key Responsibilities:Ensure accuracy and quality control of all work productMaintain confidentiality with all...

  • Administrative Support Specialist

    2 weeks ago

    Wellesley Hills, Massachusetts, United States Compass Group, North America Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Compass Group, North America. As an Administrative Assistant, you will provide clerical support to our food service programs, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative support to management staff, including...

  • Administrative Support Specialist

    2 weeks ago

    Wellesley Hills, Massachusetts, United States Compass Group, North America Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Compass Group, North America. As an Administrative Assistant, you will provide clerical support to our food service programs, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative support to management staff, including...