Receptionist

3 months ago

Miami, United States Corient Full time

Join a team that values your ambition and empowers your growth


At Corient, we help high- and ultra-high-net-worth individuals, families and high achievers of all types enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.


At Corient, we are dedicated to revolutionizing the wealth management industry by bringing together top-tier firms to provide unparalleled services to ultra high net worth and high net worth individuals. Central to our mission is the creation and maintenance of exceptional facilities that foster productivity, innovation, and client satisfaction. As a Receptionist at Corient, you will be the face of our flagship office, responsible for creating a positive first impression for all visitors and employees. Your role will encompass a range of administrative tasks, from greeting guests and managing inquiries to supporting office operations and ensuring a seamless onboarding experience for new employees


Responsibilities:


  • Visitor Management: Greet and assist visitors, answer inquiries, and provide a positive first impression of the company.
  • Answering calls/e-mails: Respond to and direct incoming calls and emails to the appropriate contacts.
  • Mail Sorting and Distribution: Manage incoming and outgoing mail, including sorting, distributing, and processing deliveries. Ensure timely and accurate handling of all mail items.
  • Office support: Collaborate with facilities manager, executive assistants, employees and visitors to meet their office needs.
  • Office calendar and room booking: Assist in maintaining an office calendar booking rooms when requested.
  • Employee onboarding: Assist HR with the onboarding of new employees by issuing access badges, providing new employees with an office orientation and tagging their workstation/office with the correct name.
  • Space management: Assis the facilities manager in keeping an up-to-date seating chart of the office and tagging offices/workstations with the appropriate names.
  • Supplies and Inventory Management: Maintain inventory of office supplies, pantry items, and equipment. Ensure adequate stock levels and manage procurement processes. Additionally, oversee the beautification of certain office areas by purchasing/placing accessories, plates, glassware, flowers, and other decorative elements.
  • Security: Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Event Coordination: Plan and organize office events, meetings, and gatherings. Coordinate catering, room setup, and audiovisual equipment to support successful events.
  • Administrative Support: Provide administrative assistance to executives and other team members as needed. This may include scheduling meetings, managing calendars, and preparing documents.
  • Facilities/Landlord Coordination: Manage visitor log in through landlord systems, manage freight and delivery reservations, minor maintenance work, and cleaning and HVAC requests.


Qualifications:


  • High school diploma or equivalent (required); associate's or bachelor's degree (preferred).
  • Proven experience in a customer service or administrative role.
  • Excellent communication, organization, and multitasking skills.
  • Proficiency in Microsoft Office Suite and basic office equipment.

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